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Solved: How to add image to the email signature for iPhone mail app?

By: Author Alex Lim

Posted on  - Last updated:

Categories Apple

  • The article explains how to add iphone email signature with image.
  • The iOS Mail app does not have a direct way to insert an image in a signature. The only method is to copy and paste the image from a new email screen.
  • The image should be selected from the Photos app and should not exceed 320 pixels in width. The image may not appear correctly depending on the recipient’s mail server and email client.
  • The article provides a step-by-step guide to create an email with the desired signature and image, forward it to the iPhone account, copy the signature from the new email, and paste it in the signature settings.

Question

I am looking for information on how to add a photo image to the email signature on the iPhone mail app.

I have located the setting for mail signature in Settings > Mail app > Signature, however I am unable to find a way to add a photo image to the signature. Is there an option to copy and paste an image? Are there any other methods to add a photo image to the email signature?

I have attempted to insert an image into the Signature box, however, I am unable to do so, it either does not permit me to paste an image or, if it does allow me to paste an image, it does not appear in the test email. Instead, a rectangular box is shown in place of the image.

Why add an image to email signature for iphone with picture?

An email signature is a block of text that appears at the end of an email message. It usually contains your name, contact information, and a brief introduction of yourself or your business. An email signature can help you:

  • Establish your identity and credibility
  • Promote your brand and services
  • Increase your social media presence and website traffic
  • Create a positive impression and build trust with your recipients

Adding an image to your email signature can enhance its visual appeal and effectiveness. An image can be:

  • A photo of yourself or your team
  • A logo of your company or organization
  • A banner or icon of your product or service
  • A QR code or link to your website or social media profiles

An image can make your email signature more memorable and recognizable. It can also convey your personality and style, or showcase your achievements and awards.

Solution for Email Signature for iPhone with Picture

The iOS Mail app does not provide any direct way to insert an image in a Signature. The only available method is to copy and paste the image from a new email screen. For the best result, It is recommended to select an existing image from the Photos app, ensuring that the width does not exceed 320 pixels.

Depending on the email reader/client being used, there may be different behaviors when it comes to displaying images in emails. Due to security concerns, most email clients will not display an image that is stored outside of the email itself; however, they often display images that are embedded within the email itelf. Even with that, not every email client will like that (e.g. Gmail’s web interface is pretty strict on embedded images) but it’s typically your best option.

So if you see an empty box on your test email, see if you can try testing again and looking at it from another email program.

Step 1: Use Gmail or (Outlook / Apple Mail on a PC) to create an email, layout the signature as you want, and embed the image/logo you want.

Step 2: Send the email to the account that is on your iPhone.

Step 3: If the email looks OK and you’re happy with the signature then first choose FORWARD to open a new email with the signature visible.

Step 4: Copy the signature from this NEW EMAIL edit window.

Step 5: Go to Settings > Mail > Signature.

Step 6: Create a NEW signature and paste the contents of the clipboard. The image should copy over using this process.

Note: Copy the signature from the email when it comes in does not always pick up the image. The FORWARD then COPY process is more reliable.

Test Your iPhone Email Signature with an Image

To test your iPhone email signature with an image, you need to send an email to yourself or to another email account that you have access to. You can use different email clients and devices to check how the signature looks and whether the image is displayed correctly.

Some email clients and servers may block or hide images in emails for security reasons. To ensure that your image is visible to your recipients, you need to:

  • Embed the image in the email rather than linking it to an external source. This means that the image is included as part of the email content and not as an attachment or a URL. To embed the image, you need to copy and paste it from the Photos app or an email, as explained in the previous section. Do not use an online email signature generator or template that requires you to upload or link the image.
  • Use a common image format, such as JPEG or PNG. Avoid using GIF, BMP, or TIFF formats, as they may not be supported by some email clients or servers.
  • Use a small image size, both in terms of dimensions and file size. As mentioned earlier, the image should not exceed 320 pixels in width and 50 KB in file size. A large image may take longer to load, consume more bandwidth, or be rejected by some email servers.
  • Use a clear and relevant image that matches your email signature text and purpose. The image should not be blurry, distorted, or pixelated. It should also not be offensive, inappropriate, or misleading.

Frequently Asked Questions (FAQs)

Question: How do I add a logo to my iPhone email signature?

Answer: To add a logo to your iPhone email signature, you need to follow the same steps as adding an image. The logo should be saved on your iPhone, either in the Photos app or in an email that you sent to yourself. The logo should not exceed 320 pixels in width and 50 KB in file size. You can copy and paste the logo from the Photos app or the email to the Signature settings and add some text around it.

Question: How do I add a QR code to my iPhone email signature?

Answer: To add a QR code to your iPhone email signature, you need to generate the QR code online using a QR code generator. The QR code should contain the information that you want to share with your recipients, such as your website, social media profiles, or contact details. The QR code should be saved on your iPhone, either in the Photos app or in an email that you sent to yourself. The QR code should not exceed 320 pixels in width and 50 KB in file size. You can copy and paste the QR code from the Photos app or the email to the Signature settings and add some text around it.

Question: How do I change the size of the image in my iPhone email signature?

Answer: To change the size of the image in your iPhone email signature, you need to resize the image before you copy and paste it to the Signature settings. You can use an online image resizer or editor to adjust the image dimensions and quality. The image should not exceed 320 pixels in width and 50 KB in file size.

Summary

Adding an image to your iPhone email signature can make your emails more professional and personal. However, the iOS Mail app does not have a direct option to insert an image in a signature. You need to copy and paste the image from a new email screen and adjust the size and quality of the image. You also need to ensure that the image is displayed correctly on different email clients and servers. This article showed you how to add an image to your iPhone email signature and provided some tips and FAQs on the topic.