How to Caption, Edit and Export Screen Recording Video in Microsoft Powerpoint

If you like to record screen to demonstrate a process as part of Powerpoint presentation, you can use the built-in Powerpoint Screen Recorder tool to do so. Here’s the steps for how to record screen using Microsoft Powerpoint.

How to Caption, Edit and Export Screen Recording Video in Microsoft Powerpoint

Content Summary

Open Powerpoint Screen Recorder
Trim Recording Video
Set Video Playback Rules
Apply Frame Styles
Export Screen Recording Video as MP4

Open Powerpoint Screen Recorder

Step 1: Open Powerpoint.

Step 2: Go to Insert tab > Screen Recording.

Microsoft Powerpoint Screen Recording
Microsoft Powerpoint Screen Recording

Step 3: Powerpoint will minimize and Screen Recording dock will appear at the top of screen.

Step 4: Click Select Area button.

Microsoft Powerpoint Screen Recording Select Area
Microsoft Powerpoint Screen Recording Select Area

Step 5: Mouse pointer will turn into a crosshair. Click and drag to select the area of your screen you want to record.

Microsoft Powerpoint Screen Recording drag to Select Area
Microsoft Powerpoint Screen Recording drag to Select Area

Step 6: Click Record button.

Start Powerpoint Screen Recording
Start Powerpoint Screen Recording

Step 7: A three second countdown will begin and screen recording will start once it reaches zero.

Step 8: When screen recording finish, move cursor back to the top of the screen where the screen recording dock was and then dock will reappear. Click Stop button.

Stop Powerpoint Screen Recording
Stop Powerpoint Screen Recording

Step 9: Screen recording will now appear in Powerpoint slide.

Trim Recording Video

Step 1: Right click the video and select Trim button.

Trim Powerpoint Screen Recording Video
Trim Powerpoint Screen Recording Video

Step 2: Trim Video window will appear.

Step 3: Click and drag the green and red bars to adjust the start and stop time, respectively.

Trim Video windows in Powerpoint Screen Recording
Trim Video windows in Powerpoint Screen Recording

Step 4: Once you’ve set this up, click OK.

Set Video Playback Rules

Step 1: Right click the video and select Start button.

Set Powerpoint Screen Recording Video Playback Rules
Set Powerpoint Screen Recording Video Playback Rules

Step 2: Sub menu will appear with two different playback options:

Automatically: Video will automatically play when it appears.

On Click (default): The video will play when you click on it.

Apply Frame Styles

Step 1: Right click the video and select Style button.

Apply Frame Styles for Powerpoint Screen Recording video
Apply Frame Styles for Powerpoint Screen Recording video

Step 2: Sub menu will appear presenting a large library of frames for video. Hovering over each one will show a live preview of how the frame will look.

Frame style preview for Powerpoint Screen Recording video
Frame style preview for Powerpoint Screen Recording video

Step 3: Select the one you like and it will be applied to your video.

Export Screen Recording Video as MP4

Step 1: Right click the video and select Save Media as… option.

Step 2: Choose the location to store the MP4 file.

Step 3: Click Save button.