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Solved: How do I backup emails in Gmail?

An email backup is a copy of a set of mailbox emails that can be restored or used when original emails are destroyed or deleted. Users can perform this security protection to recover their emails. Gmail comes with several saving options that allow users to back up their emails including EML, PDF, MBOX, and PST formats. In this article, we will show you how to download and backup Gmail emails on the local drive.

Solved: How do I backup emails in Gmail?

Content Summary

Backup Gmail emails in PDF format
Backup Gmail emails in EML format
Backup Gmail emails in PST format
Backup Gmail emails using Google Takeout in MBOX format

Save Gmail emails in PDF format

Gmail has an in-built option that allows users to backup or save Gmail email in PDF format. Follow the steps below:

Step 1: Open Gmail on your browser.

Step 2: Sign-in with your Gmail ID and Password.

Step 3: Go to Inbox.

Step 4: Select the desired email which you want to save as PDF.

Step 5: Click on the three dots on the upper side to open the More menu.

Step 6: Click on the Print option in the context menu.

Alternatively, you can clink on the Printer icon.

Click on the three dots on the upper side to open the More menu. Click on the Print option in the context menu. Alternatively, you can clink on the Printer icon.

Step 7: A pop-up will appear on your screen.

Step 8: Select the Save as PDF option for the Destination drop-down list.

Step 9: Click on the Save button.

Select the Save as PDF option for the Destination drop-down list. Click on the Save button.

Step 10: Another pop-up on your screen.

Step 11: Navigate to the destination path where you like to store the PDF version of email.

Step 12: Assign the file name.

Step 13: Click on the Save button to finish the process.

Backup Gmail emails in EML format

Gmail has an in-built option that allows users to backup or save Gmail email in EML format. Follow the steps below:

Step 1: Open Gmail on your browser.

Step 2: Sign-in with your Gmail ID and Password.

Step 3: Go to Inbox.

Step 4: Select the desired email which you want to save as EML.

Step 5: Click on the three dots on the upper side to open the More menu.

Step 6: Click on the Download message option in the context menu.

Click on the three dots on the upper side to open the More menu. Click on the Download message option in the context menu.

Step 7: A copy of email in EML format will start to download automatically.

Backup Gmail emails in PST format

Follow the steps below to export Gmail emails to PST using Microsoft Outlook.

Step 1: Open the Microsoft Outlook.

Step 2: Go to the File menu.

Step 3: Click on the Add Account button.

Go to the File menu. Click on the Add Account button.

Step 4: Enter your Gmail address and click on the Connect button.

Enter your Gmail address and click on the Connect button.

Step 5: Microsoft Outlook will open a Gmail window that asks for your Gmail login password. Enter the password and click on the Sign in button.

Microsoft Outlook will open a Gmail window that asks for your Gmail login password. Enter the password and click on the Sign in button.

Step 6: Once Microsoft Outlook finishes adding your Gmail account, click on the Done button.

Once Microsoft Outlook finishes adding your Gmail account, click on the Done button.

Step 7: Open the Microsoft Outlook again.

Step 8: Go to the File menu.

Step 9: Click on the Open & Export option at the left sidebar.

Step 10: Click on the Import/Export button.

Click on the Open & Export option at the left sidebar. Click on the Import/Export button.

Step 11: Select the Export to a file option in the Import and Export Wizard then click on the Next button.

Select the Export to a file option in the Import and Export Wizard then click on the Next button.

Step 12: Click on the Outlook Data File (.pst) option then click on the Next button.

Click on the Outlook Data File (.pst) option then click on the Next button.

Step 13: Select the folder you would like to backup to a PST file.

Select the folder you would like to backup to a PST file.

Step 14: Choose the destination path to save the exported file then click on the Finish button.

Choose the destination path to save the exported file then click on the Finish button.

Backup Gmail emails using Google Takeout in MBOX format

Google Takeout is an inbuilt feature of Gmail that allows users to download or save Gmail emails to the local hard drive in MBOX file format.

Step 1: Open Gmail on your browser.

Step 2: Sign-in with your Gmail ID and Password.

Step 3: Visit to Google Takeout.

Step 4: Click on the Deselect all option.

Click on the Deselect all option.

Step 5: Check the Mail item.

Check the Mail item.

Step 6: Scroll to the bottom of the page and then click on the Next step button.

Scroll to the bottom of the page and then click on the Next step button.

Step 7: Choose the frequency of your backup and select the other required options.

Step 8: Click on the Create Export button.

Click on the Create Export button. You will get the download link to your backup items via Email.

Step 9When the export process completed, you will receive an email from Google Takeout containing a download link. Open the received email and click on the Download Archive to save Gmail emails to the hard drive.

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