Learn the correct Microsoft Teams admin setting to configure company logos and custom footers in meeting invitations for compliance and branding consistency.
Table of Contents
Question
You have a Microsoft Teams deployment.
The marketing department requests that all Teams meeting invitations include a company logo and custom footer.
What should you configure?
Select only one answer.
A. a customization policy
B. a meeting policy
C. a meeting template
D. the Meeting settings
Answer
To meet the marketing department’s request for adding a company logo and custom footer to all Teams meeting invitations, you should configure D. the Meeting settings in the Microsoft Teams admin center.
D. the Meeting settings
Explanation
The ability to customize the footer and set a logo can be performed by using the Meeting settings. None of the other options support this.
Key Configuration Steps
Navigate to the Teams admin center
- Expand Meetings > Meeting settings in the left navigation pane.
- Under Email invitation, configure:
- Logo URL: Publicly accessible URL of your logo (max 188×30 pixels, JPG/PNG format).
- Footer: Plain-text disclaimer, contact information, or compliance statements (255-character limit).
- Optional URLs: Add Legal URL (privacy policy) and Help URL (support page).
Preview and save
- Use Preview invite to verify the layout.
- Allow ~1 hour for changes to propagate.
Why Not Other Options?
- A. Customization policy: Manages meeting themes (e.g., in-meeting logos, colors) via Teams Premium, not email invitations.
- B. Meeting policy: Controls meeting features (e.g., recording permissions) but not invitation branding.
- C. Meeting template: Preconfigures meeting options (e.g., lobby settings) but does not modify invitation content.
Best Practices
- Store the logo on a public-facing website for universal access.
- Keep the footer concise (e.g., “Confidential – © 2025 Contoso, Inc.”).
- Combine with sensitivity labels for additional compliance.
By configuring Meeting settings, you ensure all Teams meeting invitations reflect your organization’s branding and legal requirements.
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