Microsoft Office Cheat Sheet to Become a Microsoft Office Power User

Microsoft Office is the ultimate productivity collection, with tools to help you write, create, email, and more. These programs are packed with depth and it can be tricky to use and navigate them efficiently.

Microsoft Office Cheat Sheet to Become a Microsoft Office Power User
Microsoft Office Cheat Sheet to Become a Microsoft Office Power User

That’s why we’ve put together this article, contains:

  • Office Shortcuts
  • Office for Mac Shortcuts
  • Excel Shortcuts
  • Word Shortcuts
  • OneNote Shortcuts
  • Outlook Shortcuts
  • PowerPoint Shortcuts
  • Teams Shortcuts

If you want to become a Microsoft Office power user, the tips and shortcuts in these free cheat sheets will help you get there!

Table of contents

Office Shortcuts
Office for Mac Shortcuts
Excel Shortcuts
Word Shortcuts
OneNote Shortcuts
Outlook Shortcuts
PowerPoint Shortcuts
Teams Shortcuts

Office Shortcuts

Select all elements on screenCtrl + A
Format text as boldCtrl + B
Italicizes textCtrl + I
Underline selected textCtrl + U
Launches the Print dialogueCtrl + P
Copy the selected text to the clipboardCtrl + C
Cut the selected text (remove and place it on the clipboard)Ctrl + X
Paste clipboard contentCtrl + V
Undo the last action and can be used several times in rowCtrl + Z
Redo the last actionCtrl + Y
Repeat the last action you took, whether that be formatting or deleting textF4
Hide/reveal the ribbon interfaceCtrl + F1
Reveal the thesaurus tabShift + F7
Add a hyperlink to some text to link to another file or a web addressCtrl + K
Save the documentCtrl + S
Switch between multiple filesCtrl + F6
Essential Microsoft Office Keyboard Shortcuts for all programs
Invoke the word counterCtrl + Shift + G
Open Spelling and GrammarF7
Toggle between lowercase, all caps, and title caseShift + F3
Subscript highlighted textCtrl + =
Superscript highlighted textCtrl + Shift + =
Remove any hyperlinks in textCtrl + Shift + F9
Remove any font effects and reset it to default size, font, and colorCtrl + Space
Increase the font sizeCtrl + ]
Decrease the font sizeCtrl + [
Toggle the rulerAlt > W > R
Essential Microsoft Office Keyboard Shortcuts for Microsoft Word
Add a new slide in the editorCtrl + M
Duplicate the current slideCtrl + Shift + D
Launch a slideshow from the beginningF5
Launch a slideshow from the current slideCtrl + Shift + F5
Jump to a certain slide while presentingPress a number > Enter
Display a blank black slide. Press again to return to current slideB
Display a blank white slide. Press again to return to current slideW
Activate the pen toolCtrl + P
Clear the annotation during presentingE
Invokes the mouse cursor during presentationCtrl + A
Hide the mouse cursor during presentationCtrl + H
Stop or restart the slideshowS
Play/Pause embedded media in slideAlt + P
Stop playbackAlt + Q
Adjust the volume of playbackAlt + Up/Down Arrow
Essential Microsoft Office Keyboard Shortcuts for Microsoft PowerPoint
Scroll between multiple tabsCtrl + Page Up/Page Down
Focus the screen on the active cellCtrl + Backspace
Enter a new line in a cellAlt + Enter
Quickly enter the current dateCtrl + ;
Quickly enter the current timeCtrl + Shift + :
Invoke the Formatting dialogue boxCtrl + 1
Invoke the Formula boxF2
Toggle between cells to reveal content or formulasCtrl + `
Hide a columeCtrl + 0
Hide a rowCtrl + 9
Unhide anything hidden by Ctrl + 0/9Ctrl + Shift + 0/9
Unhide anything hidden by Ctrl + 0/9Alt > H > O > U > L
Automatically apply SUM to any highlighted cellsAlt + =
Warp in the direction you choose, stopping at the first black/filled cellCtrl + Arrow Keys
Select the current row or columnCtrl + Shift + *
Essential Microsoft Office Keyboard Shortcuts for Microsoft Excel

Office for Mac Shortcuts

PrintCmd + P or Ctrl + P
FindCmd + F
CutCmd + X or Ctrl + X
CopyCmd + C or Ctrl + C
PasteCmd + V or Ctrl + V
SaveCmd + S or Ctrl + S
UndoCmd + Z or Ctrl + Z
RedoCmd + Y or Ctrl + Y or Cmd + Shift + Z
Minimize or maximize the ribbonCmd + Ctrl + R
Microsoft Office for macOS Keyboard Shortcuts for basic shortcuts across applications
Switch between notebook sectionsOption + Tab
Move selected paragraphs upCmd + Shift + Up Arrow
Move selected paragraphs downCmd + Shift + Down Arrow
Move selected paragraphs leftCmd + Shift + Left Arrow
Switch between pagesCtrl + Tab [ + use arrow keys to move up or down]
Insert a line breakShift + Return
Insert the current dateCmd + D
Insert the current date and timeCmd + Shift + Down Arrow
Insert a linkCmd + K
Delete the word to the leftOption + Delete
Delete the word to the rightFn + Option + Delete
View a list of open notebooksCtrl + G
Search all notebooksCmd + Option + F
Create a notebook pageCmd + N
Move a pageCmd + Shift + M
Copy a pageCmd + Shift + C
Microsoft Office for macOS Keyboard Shortcuts for Microsoft OneNote
Create a messageCmd + N
Save the open message to DraftsCmd + S
Send the open messageCmd + Return
Add an attachment to the open messageCmd + E
Send and receive all messagesCmd + K
Reply to the messageCmd + R
Reply to allShift + Cmd + R
Forward the messageCmd + J
Microsoft Office for macOS Keyboard Shortcuts for Microsoft Outlook
Create an event, note, task, or contactCmd + N
Open the selected event, note, task, or contactCmd + O
Delete the selected event, note, task, or contactDelete
Navigate to the previous paneShift + Ctrl + [
Navigate to the next paneShift + Ctrl + ]
Switch the calendar view to include todayCmd + T
Send the note as an emailCmd + J
Microsoft Office for macOS Keyboard Shortcuts for Microsoft Outlook (Calendar, Notes, Tasks, and Contact)
TodayCtrl + 1
TomorrowCtrl + 2
This weekCtrl + 3
Next weekCtrl + 4
No due dateCtrl + 5
Custom due dateCtrl + 6
Add a reminderCtrl + =
Mark complete0
Microsoft Office for macOS Keyboard Shortcuts for Microsoft Outlook (Flagging Messages, Tasks, and Contacts)
Center a paragraphCmd + E
Justify a paragraphCmd + J
Left align a paragraphCmd + L
Right align a paragraphCmd + R
Increase font sizeCmd + Shift + >
Decrease font sizeCmd + Shift + >
Apply all capital lettersCmd + Shift + A
Apply boldCmd + B
Apply italicsCmd + I
Apply underlinesCmd + U
Apply double underlineCmd + Shift + D
Single-spacingCmd + 1
Double-spacingCmd + 2
1.5 line-spacingCmd + 5
Insert a line breakShift + Return
Insert a page breakShift + Enter
Insert a column breakCmd + Shift + Enter
Insert a copyright symbolOption + G
Insert a trademark symbolOption + 2
Insert a registered trademark symbolOption + R
Insert an ellipsisOption + ;(Semicolon)
Apply style – NormalCmd + Shift + N
Apply style – ListCmd + Shift + L
Apply style – Heading 1Cmd + Option + 1
Apply style – Heading 2Cmd + Option + 2
Apply style – Heading 3Cmd + Option + 3
Microsoft Office for macOS Keyboard Shortcuts for Microsoft Word
Create a presentationCmd + N
Open a presentationCmd + O
Close a presentationCmd + W
Print a presentationCmd + P
Save a presentationCmd + S
Insert a slideCmd + Shift + N or Ctrl + N
Play from the first slideCmd + Shift + Return
Play from the current slideCmd + Return
End the slide showEsc or Cmd + .(period) or -(hyhpen)
Hide the pointerCtrl + H
Normal viewCmd + 1
Slider sorter viewCmd + 2
Notes page viewCmd + 3
Outline viewCmd + 4
Full screen viewCmd + Ctrl + F
Presenter viewOption + Return
Turn the screen black while in presentation modeB
Turn the screen white while in presentation modeW
Microsoft Office for macOS Keyboard Shortcuts for Microsoft PowerPoint
Insert cellsCtrl + Shift + =
Delete cellsCmd + – or Ctrl + –
Group selected cellsCmd + Shift + K
Ungroup selected cellsCmd + Shift + J
Insert a hyperlinkCmd + K or Ctrl + K
Fill downCmd + D or Ctrl + D
Fill rightCmd + R or Ctrl + R
Enter the dateCtrl + ;(Semicolon)
Enter the timeCmd + ;(Semicolon)
Select only visible cellsCmd + Shift + *(asterisk)
Select only the active cell when multiple cells are selectedShift + Delete
Select the rowShift + Spacebar
Hide rowCtrl + 9
Unhide rowCtrl + Shift + (
Select the columnCtrl + Spacebar
Hide columnsCtrl + 0
Unhide columnsCtrl + Shift + )
Complete an entry and move upShift + Return
Complete an entry and move rightTab
Complete an entry and move leftShift + Tab
Cancel an entryEsc
Insert, open, or edit a commentShift + F2
Scroll to the active cell in a worksheetCtrl + Delete
Move between unlocked cells on a protected worksheetTab
Move to the next sheet in a workbookCtrl + Page Down or Option + Right Arrow
Move to the previous sheet in a workbookCtrl + Page Up or Option + Left Arrow
Move to the beginning of the rowHome or Fn + Left Arrow
Move to the beginning of the sheetCtrl + Home or Ctrl + Fn + Left Arrow
Move to the last cell in use on the sheetCtrl + End or Ctrl + Fn + Right Arrow
Move up one screenPage Up or Fn + Up Arrow
Move down one screenPage Down or Fn + Down Arrow
Move left one screenOption + Page Up or Fn + Option + Up Arrow
Move right one screenOption + Page Down or Fn + Option + Down Arrow
Microsoft Office for macOS Keyboard Shortcuts for Microsoft Excel

Excel Shortcuts

Show the date and time=NOW
Show the current date without the time=TODAY()
Show today’s date in a cell=DAY(TODAY())
Show current month in a cell=MONTH(TODAY())
Add 10 days to current date=TODAY()+10
Microsoft Excel Formulas for Date and Time
Calculates the sum of a group of values=SUM
Calculates the mean of a group of values=AVERAGE
Counts the number of cells in a range that contains numbers=COUNT
Removes the decimal portion of a number=INT
Rounds a number to a specified number of decimal places=ROUND
Tests for a true or false condition=IF
Returns the date and time=NOW
Returns the date, without the time=TODAY
Calculates a sum from a group of values in which a condition has been met=SUMIF
Counts the number of cells in a range that match a criteria=COUNTIF
Count the number of non-blank cells in a range=COUNTA(A1:A5)
Rounds 1.45 to one decimal place=ROUND(1.45, 1)
Rounds -1.457 to two decimal places=ROUND(-1.457, 2)
Returns the logical value TRUE=TRUE
Returns the logical value FALSE=FALSE
Returns TRUE if all of its arguments are TRUE=AND
Return TRUE if any argument is TRUE=OR
Microsoft Excel Formulas for Counting and Rounding
Converts value of A1 from days to hours=CONVERT(A1,”day”,”hr”)
Converts value of A1 from hours to minutes=CONVERT(A1,”hr”,”mn”)
Converts value of A1 from years to days=CONVERT(A1,”yr”,”day”)
Converts value of A1 from Celcius to Fahrenheit=CONVERT(A1,”C”,”F”)
Converts value of A1 from teaspoons to tablespoons=CONVERT(A1,”tsp”,”tbs”)
Converts value of A1 from gallons to liters=CONVERT(A1,”gal”,”l”)
Converts value of A1 from miles to kilometers=CONVERT(A1,”mi”,”km”)
Converts value of A1 from kilometers to miles=CONVERT(A1,”km”,”mi”)
Converts value of A1 from inches to feet=CONVERT(A1,”in”,”ft”)
Converts value of A1 from centimeters to inches=CONVERT(A1,”cm”,”in”)
Converts binary 1100100 to decimal (100)=BIN2DEC(1100100)
Converts a number into a Roman numeral=ROMAN
Microsoft Excel Formulas for Unit Conversion
Subtracts values in the two cells=B2-C9
Multiplies the numbers in the two cells=D8*A3
Multiplies the cells in the range=PRODUCT(A1:A20)
Multiplies the cells in the range, and multiplies the result by 2=PRODUCT(F6:A1,2)
Divides value in A1 by the value in A3=A1/A3
Returns the remainder from division=MOD
Calculates the smallest number in a range=MIN(A1:A9)
Calculates the largest number in a range=MAX(C27:C34)
Calculates the second smallest number in a range=SMALL(B1:B7, 2)
Calculates the third largest number in a range=LARGE(G13:D7, 3)
Calculates nine squared=POWER(9,2)
Calculates nine cubed=9^3
Factorial of value in A1=FACT(A1)
Rounds a number up to the nearest even integer=EVEN
Rounds a number up to the nearest odd integer=ODD
Calculates the average=AVERAGE
Calculates the median=MEDIAN
Calculates the square root of a number=SQRT
Shows the value of pi=PI
Calculates the result of a number raised to a power=POWER
Returns a random number between 0 and 1=RAND
Returns a random number between the numbers you specify=RANDBETWEEN
Calculates the cosine of a number=COS
Calculates the sine of the given angle=SIN Returns the sine of the given angle
Calculates the tangent of a number=TAN
Calculates the correlation coefficient between two data sets=CORREL
Estimates standard deviation based on a sample=STDEVA
Returns the probability that values in a range are between two limits=PROB
Microsoft Excel Formulas for Mathematics
Extracts one or more characters from the left side of a text string=LEFT
Extracts one or more characters from the right side of a text string=RIGHT
Extracts characters from the middle of a text string=MID
Merges two or more text strings=CONCATENATE
Replaces part of a text string=REPLACE
Converts a text string to all lowercase=LOWER
Converts a text string to all uppercase=UPPER
Converts a text string to proper case=PROPER
Returns a text string’s length in characters=LEN
Repeats text a given number of times=REPT
Formats a number and converts it to text=TEXT
Converts a text cell to a number=VALUE
Checks to see if two text values are identical=EXACT
Converts a number to text, using the USD currency format=DOLLAR
Removes all non-printable characters from text=CLEAN
Microsoft Excel Formulas for Text
Calculates the interest rate for a fully invested security=INTRATE
Calculates the effective annual interest rate=EFFECT
Calculates the future value of an investment=FV
Calculates the future value of an initial principal after applying a series of compound interest rates=FVSCHEDULE
Calculates the total payment (debt and interest) on a debt security=PMT
Calculates the interest payment for an investment for a given period=IPMT
Calculates the accrued interest for a security that pays periodic interest=ACCRINT
Calculates the accrued interest for a security that pays interest at maturity=ACCRINTM
Calculates the depreciation for each accounting period=AMORLINC
Calculates the net present value of cash flows based on a discount rate=NPV
Calculates the yield of a security based on maturity, face value, and interest rate=YIELD
Calculates the price per $100 face value of a periodic coupon bond=PRICE
Microsoft Excel Formulas for Finance

Word Shortcuts

Create a new documentCtrl + N
Open a documentCtrl + O
Save the documentCtrl + S
Print the documentCtrl + P
Close the documentCtrl + W
UndoCtrl + Z
RedoCtrl + Y
CancelEsc
General Keyboard Shortcuts for Microsoft Word
Open the File pageAlt + F
Switch to the Home tabAlt + H
Switch to the Insert tabAlt + N
Switch to the Design tabAlt + G
Switch to the Layout tabAlt + P
Switch to the References tabAlt + S
Switch to the Mailings tabAlt + M
Switch to the Review tabAlt + R
Switch to the View tabAlt + W
Search the RibbonAlt + Q
Ribbon Keyboard Shortcuts for Microsoft Word
Open the Navigation pane to searchCtrl + F
Open the Go To window to navigate to an elementCtrl + G
Move the cursor to the start of the lineHome
Move the cursor to the end of the lineEnd
Move the cursor left by one wordCtrl + Left arrow
Move the cursor right by one wordCtrl + Right arrow
Move the cursor up by one paragraphCtrl + Up arrow
Move the cursor down by one paragraphCtrl + Down arrow
Move the cursor to the top of the screenCtrl + Alt + Page up
Move the cursor to the bottom of the screenCtrl + Alt + Page down
Scroll up a pagePage up
Scroll down a pagePage down
Move the cursor to the start of the documentCtrl + Home
Move the cursor to the end of the documentCtrl + End
Move the cursor to the last changeShift + F5
Cycle through the last four changesCtrl + Alt + Z
Navigation Keyboard Shortcuts for Microsoft Word
Select allCtrl + A
Select text in the specified directionShift + Arrow keys
Select the left wordCtrl + Shift + Left arrow
Select the right wordCtrl + Shift + Right arrow
Select to the start of the lineShift + Home
Select to the end of the lineShift + End
Select to the start of the paragraphCtrl + Shift + Up arrow
Select to the end of the paragraphCtrl + Shift + Down arrow
Select to the top of the screenShift + Page up
Select to the bottom of the screenShift + Page down
Select to the start of the documentCtrl + Shift + Home
Select to the end of the documentCtrl + Shift + End
Select Text Keyboard Shortcuts for Microsoft Word
Open the Replace window to find and replaceCtrl + H
Cut the selected contentCtrl + X
Copy the selected contentCtrl + C
Paste from the clipboardCtrl + V
Copy the selected formattingCtrl + Shift + C
Paste the selected formattingCtrl + Shift + V
Copy the header/footer from the previous sectionAlt + Shift + R
Delete the word on the leftCtrl + Backspace
Delete the word on the rightCtrl + Delete
Edit Text Keyboard Shortcuts for Microsoft Word
Justify paragraphCtrl + J
Center paragraphCtrl + E
Align paragraph leftCtrl + L
Align paragraph rightCtrl + R
Indent paragraphCtrl + M
Remove paragraph indentCtrl + Shift + M
Apply single spacingCtrl + 1
Apply double spacingCtrl + 2
Add or remove a space before the paragraphCtrl + O
Apply the Normal styleCtrl + Shift + N
Apply the Heading 1/2/3 styleCtrl + Alt + 1/2/3
Remove paragraph formattingCtrl + Q
Format Paragraphs Keyboard Shortcuts for Microsoft Word
Open the Font windowCtrl + D
Apply boldCtrl + B
Apply italicCtrl + I
Apply underlineCtrl + U
Apply underline to words, not spacesCtrl + Shift + W
Apply double underlineCtrl + Shift + D
Format text upper caseCtrl + Shift + A
Format text small caseCtrl + Shift + K
Increase font sizeCtrl + Shift + >
Decrease font sizeCtrl + Shift + <
Format Text Keyboard Shortcuts for Microsoft Word
Move up a rowUp arrow
Move down a rowDown arrow
Move to the row’s first cellAlt + Home
Move to the row’s last cellAlt + End
Move to the row’s next cellTab
Move to the row’s previous cellShift + Tab
Move to the column’s first cellAlt + Page up
Move to the column’s last cellAlt + Page down
Tables Keyboard Shortcuts for Microsoft Word

OneNote Shortcuts

Open a new OneNote WindowCtrl + M
Undo the last actionCtrl/Cmd + Z
Redo the last actionCtrl/Cmd + Y
Select all the items on a current page (to expand the selection, press the keys again)Ctrl/Cmd + A
Cut the selected text or itemCtrl/Cmd + X
Copy the selected text or item to the clipboardCtrl/Cmd + C
Paste the contents of the clipboardCtrl/Cmd + V
Insert a hyperlinkCtrl/Cmd + K
Apply or remove bold formattingCtrl/Cmd + B
Apply or remove italics formattingCtrl/Cmd + I
Apply or remove underline formattingCtrl/Cmd + U
Apply heading style from 1 to 6 of the current noteCtrl/Cmd + Alt/Option + 1…6
Begin a bullet listCtrl/Cmd + Period
Begin a numbered (sorted) listCtrl/Cmd + /
Clear all the formatting applied to the selected textCtrl/Cmd + Shift + N
Left-align the selected paragraphCtrl/Cmd + L
Right-align the selected paragraphCtrl/Cmd + R
Open a OneNote notebookCtrl/Cmd + O
Create a new sectionCtrl/Cmd + T
Create a new notebook pageCtrl/Cmd + N
Move keyboard focus to the section listCtrl + Shift + G
View the list of notebooksCtrl + G
Select the page titleCtrl/Cmd + Shift + T
Print the current pageCtrl/Cmd + P
Scroll up in the current pagePage Up
Scroll down in the current pagePage Down
Increase the indent by one levelTab
Decrease the indent by one levelShift + Tab
Mark or clear the To Do tagCtrl/Cmd + 1
Mark or clear the Important, Question, Remember for Later, and Definition tagCtrl/Cmd + 2, 3, 4, and 5
Create a tableTab key, after typing a new line of text
Create another column in a table with a single rowTab key
Create another row when at the end cell of a tableEnter/Return
Insert a row below the current row in a tableCtrl/Cmd + Enter/Return
Create another paragraph in the same cell in a tableAlt/Option + Enter/Return
Insert a line breakShift + Enter/Return
Synchronize the current notebookCtrl/Cmd + S
Lock all password-protected sectionsCtrl/Cmd + Alt/Option + L
Common Keyboard Shortcuts for OneNote
Move to the beginning or end of the lineHome/End
Move one word to the left or rightCtrl + Left/Right arrow key
Delete one character to the left or rightBackspace/Delete
Delete one word to the left or rightCtrl + Backspace/Delete
Go the next or previous paragraphCtrl + Down/Up key
Increase or decrease the paragraph indentAlt + Shift + Right/Left arrow key
Move the selected paragraph up or downAlt + Shift + Up/Down arrow key
Highlight the selected textCtrl + Shift + H
Copy or Paste the formatting of the selected textCtrl + Shift + C/V
Apply or remove strikethrough formattingCtrl + Hyphen (-)
Apply or remove superscript formattingCtrl + Shift + Equals sign (=)
Apply or remove subscript formattingCtrl + Equals sign (=)
Start a math equation or convert the selected text to math equationAlt + Equals sign (=)
Insert emoji or symbolWindows logo key + Period
Expand or collapse an outline (you can selectively expand or collapse the outline at each level)Alt + Shift + Plus sign (+)/Minus (-)
Create a new subpage below the current pageCtrl + Alt + Shift + N
Move or Copy page to another locationCtrl + Alt + M
Move keyboard focus to the page listCtrl + Alt + G
After moving keyboard focus to the page list, press these keys to switch between pagesUp or Down key/Ctrl + Page Up or Down
Go the next sectionCtrl + Tab
Go to the previous sectionCtrl + Shift + Tab
Move the selected page tab up or downAlt + Shift + Up/Down key
Scroll to the top or bottom of the current pageCtrl + Home/End
Zoom in or outCtrl + Alt + Shift + Plus(+)/Minus(-)
Create or Stop the recordingCtrl + Alt + A/S
Play the selected audio recordingCtrl + Alt + P
Insert the current dateAlt + Shift + D
Insert the current date and timeAlt + Shift + F
Create a column to the right of the current column in a tableCtrl + Alt + R
Open a search to search all currently opened notebooksCtrl + E
Synchronize all notebooksF9
Jump between the tab bar, navigation pane, and the page canvasF6
Move between the tabs on a ribbon (Home, Insert, Draw, and more)Left or Right arrow keys
Perform the currently selected ribbon command (when the selection is over Navigation button, press Spacebar to enlarge the OneNote canvas)Spacebar or Enter
Go to the next note containerAlt + Down arrow key
Insert the author name and last modified timestampCtrl + Shift + M
Copy a screen clipping to the clipboardWindows logo key + Shift + S
Windows Specific Keyboard Shortcuts for OneNote
Move to the beginning or end of the lineCmd + Left/Right arrow key
Move one word to the left or rightOption + Left/Right arrow key
Delete one character to the left or rightDelete/Fn + Delete
Delete one word to the left or rightOption + Backspace/Delete
Go to the next or previous paragraphOption + Down/Up key
Increase or decrease the paragraph indentCmd + ]/[
Move the selected paragraphs up or downOption + Cmd + Up/Down
Highlight the selected textCtrl + Cmd + H
Copy or Paste the formatting of the selected textOption + Cmd + C/V
Apply or remove strikethrough formattingCtrl + Cmd + Hyphen(-)
Apply or remove superscript formattingOption + Shift + Cmd + Equals sign(=)
Apply or remove subscript formattingOption + Cmd + Equals sign(=)
Start a math equation or convert the selected text to math equationCtrl + Equals sign(=)
Insert emoji or symbolsCtrl + Cmd + Spacebar
Expand or collapse the outline (you can selectively expand or collapse outline at each level)Ctrl + Shift + Plus(+)/Minus(-)
Create a new subpage below the current pageCmd + N then Option + Cmd + ]
Copy or Move page to another locationCmd + Shift + C/M
Move keyboard focus to the page listCtrl + Cmd + G
After moving keyboard focus to the page list, press these keys to switch between pagesUp or Down key/Cmd + Page Up or Down
Go to the next sectionCmd + Shift + }
Go to the previous sectionCmd + Shift + {
Move the selected page tab up or downCmd + Option + Up/Down key
Scroll to the top or bottom of the current pageCmd + Up/Down
Zoom in or outCmd + Plus(+)/Minus(-)
Create or Stop the recordingOption + Shift + Cmd + R/S
Play the selected audio recordingOption + Shift + Cmd + P
Insert the current dateCmd + D
Insert the current date and timeCmd + Shift + D
Create a column to the left or right of the current column in a tableCtrl + Cmd + L/R
Open a search to search all currently opened notebooksCmd + Option + F
Synchronize all notebooksShift + Cmd + S
Jump between the tab bar, navigation pane, and the page canvas (enable F1, F2 as standard function keys in System Preferences)F6
Move between the tabs on a ribbonTab
Perform the currently selected ribbon command (when the selection is over Navigation button, press Spacebar to enlarge the OneNote canvas)Spacebar
Start dictationPress Fn Twice
Use Smart LookupCtrl + Option + Cmd + L
macOS Specific Keyboard Shortcuts for OneNote

Outlook Shortcuts

HelpF1
Find a contact or other itemF3
Find or replaceF4
SpellcheckF7
Check for new messagesF9
Find a contactF11
Save As (only in Mail view)F12
Delete selected item (message, task, or meeting)Delete
Create a new AppointmentShift + Ctrl + A
Open the Address BookShift + Ctrl + B
Create a new contactShift + Ctrl + C
Create a new folderShift + Ctrl + E
Open the Advanced Find windowShift + Ctrl + F
Create a new Office documentShift + Ctrl + H
Switch to InboxShift + Ctrl + I
Create a new Journal EntryShift + Ctrl + J
Create a new TaskShift + Ctrl + K
Create a new Contact GroupShift + Ctrl + L
Create a new MessageShift + Ctrl + M
Create a new NoteShift + Ctrl + N
Switch to the OutboxShift + Ctrl + O
Open the New Search Folder windowShift + Ctrl + P
Create a new Meeting RequestShift + Ctrl + Q
Create a new Task RequestShift + Ctrl + U
Switch to Work Week calendar viewCtrl + Alt + 2
Switch to Full Week calendar viewCtrl + Alt + 3
Switch to Month calendar viewCtrl + Alt + 4
General Keyboard Shortcuts for Microsoft Outlook
Reply AllShift + Ctrl + R
Select AllCtrl + A
BoldCtrl + B
Copy selected textCtrl + C
Forward messageCtrl + F
Find and replace textCtrl + H
Check names against Address BookCtrl + K
OpenCtrl + O
PrintCtrl + P
Mark selected message readCtrl + Q
ReplyCtrl + R
Save message as draftCtrl + S
Mark selected message unreadCtrl + U
Paste copied textCtrl + V
Cut selected textCtrl + X
Go to folder…Ctrl + Y
UndoCtrl + Z
Mark message as Not JunkCtrl + Alt + J
Mark message for downloadCtrl + Alt + M
Send messageCtrl + S
Message Keyboard Shortcuts for Microsoft Outlook
Switch to Mail viewCtrl + 1
Switch to Calendar viewCtrl + 2
Switch to Contacts viewCtrl + 3
Switch to Tasks viewCtrl + 4
Switch to NotesCtrl + 5
Switch to Folder ListCtrl + 6
Switch to ShortcutsCtrl + 7
Switch to next open messageCtrl + Period
Switch to previous open messageCtrl + Comma
Go to Home tabAlt + H
Go to previous view in main Outlook windowAlt + Left
Go to next view in main Outlook windowAlt + Right
Quick Navigation Keyboard Shortcuts for Microsoft Outlook

PowerPoint Shortcuts

New presentationCtrl + N
New slideCtrl + M
Save presentationCtrl + S
Insert pictureAlt + N, P
Insert shapeAlt + N, S, H
Slide layoutAlt + H, L
Next slidePage down
Previous slidePage up
Move selected slide upCtrl + Up
Move selected slide downCtrl + Down
Move selected slide to the beginningCtrl + Shift + Up
Move selected slide to the endCtrl + Shift + Down
Home tabAlt + H
Insert tabAlt + N
Add commentCtrl + N
Reply to commentCtrl + R
Close PowerPointCtrl + Q
Creating Presentations Keyboard Shortcuts in Microsoft PowerPoint
FileAlt + F
HomeAlt + H
InsertAlt + N
DesignAlt + G
TransitionsAlt + K
AnimationsAlt + A
Slide ShowAlt + S
ReviewAlt + R
ViewAlt + W
HelpAlt + Y
Ribbon Keyboard Shortcuts in Microsoft PowerPoint
Start presentation from beginningF5
Start presentation from current slideShift + F5
Start the presentation in Presenter ViewAlt + F5
Next animation/slideN
Previous animation/slideP
Display black slideB
Display white slideW
Stop/restart an automatic presentationS
Go to the slide number specifiedNumber, then Enter
To the first slideHome
To the last slideEnd
Set timingsT
Record narration and timingR
Play/pause mediaAlt + P
Stop mediaAlt + Q
Increase volumeAlt + Up
Decrease volumeAlt + Down
MuteAlt + U
Cycle hotspotTab
Context menuShift + F10
Show taskbarCtrl + T
End presentationEsc
Presenting Keyboard Shortcuts in Microsoft PowerPoint

Teams Shortcuts

Move focus to search boxCtrl + E
Display command listCtrl + /
Go to…Ctrl + Shift + G
Open Activity tabCtrl + Shift + 1
Open Chat tabCtrl + Shift + 2
Open Teams tabCtrl + Shift + 3
Open Calls tabCtrl + Shift + 4
Open Files tabCtrl + Shift + 5
Go to previous list itemLeft Option + Up Arrow
Go to next list itemLeft Option + Down Arrow
Go to previous sectionCtrl + Shift + F6
Go to next sectionCtrl + F6
Show keyboard shortcutsCtrl + .(Period)
Open Help sectionCtrl + F1
Navigation Web Keyboard Shortcuts for Microsoft Teams
Start new chatCtrl + N
Move focus to Compose boxC
Expand Compose boxCtrl + Shift + X
Send messageCtrl + Enter
Attach fileCtrl + Shift + O
Start new lineShift + Enter
Reply to threadR
Messaging Web Keyboard Shortcuts for Microsoft Teams
Start audio callCtrl + Shift + C
Accept audio callCtrl + Shift + S
Start video callCtrl + Shift + U
Accept video callCtrl + Shift + A
Decline callCtrl + Shift + D
Mute/unmute audioCtrl + Shift + M
Toggle full screen modeCtrl + Shift + F
Go to sharing toolbarCtrl + Shift + Space
Meetings and Calls Web Keyboard Shortcuts for Microsoft Teams
Move focus to search boxCtrl + E
Display command listCtrl + /
Go to…Ctrl + G
Open Activity tabCtrl + 1
Open Chat tabCtrl + 2
Open Teams tabCtrl + 3
Open Calls tabCtrl + 4
Open Files tabCtrl + 5
Go to previous list itemLeft Option + Up Arrow
Go to next list itemLeft Option + Down Arrow
Move selected team upCtrl + Shift + Up Arrow
Move selected team downCtrl + Shift + Down Arrow
Go to previous sectionCtrl + Shift + F6
Go to next sectionCtrl + F6
Show keyboard shortcutsCtrl + .(Period)
Open Help sectionF1
[2]Navigation Desktop Keyboard Shortcuts for Microsoft Teams
Start new chatCtrl + N
Move focus to Compose boxC
Expand Compose boxCtrl + Shift + X
[1]Send messageCtrl + Enter
Attach fileCtrl + O
Start new lineShift + Enter
Reply to threadR
Messaging Desktop Keyboard Shortcuts for Microsoft Teams
Start audio callCtrl + Shift + C
Accept audio callCtrl + Shift + S
Start video callCtrl + Shift + U
Accept video callCtrl + Shift + A
Decline callCtrl + Shift + D
Mute/unmute audioCtrl + Shift + M
Toggle videoCtrl + Shift + O
Toggle full screen modeCtrl + Shift + F
Go to sharing toolbarCtrl + Shift + Space
Meetings and Calls Desktop Keyboard Shortcuts for Microsoft Teams

[1]: The shortcut Enter also works when you haven’t expanded the Compose box.
[2]: On macOS, replace Ctrl with Cmd and Alt with Option in shortcuts.

Published by Julie Robert

, passionate about technology, Windows, and everything that has a power button, I spent most of the time to develop new skills and learning more about the tech world because I derive great satisfaction from helping readers eliminate technological headaches that plague their day-to-day lives.