Microsoft Office is the ultimate productivity collection, with tools to help you write, create, email, and more. These programs are packed with depth and it can be tricky to use and navigate them efficiently.
Microsoft Office Cheat Sheet to Become a Microsoft Office Power User
That’s why we’ve put together this article, contains:
- Office Shortcuts
- Office for Mac Shortcuts
- Excel Shortcuts
- Word Shortcuts
- OneNote Shortcuts
- Outlook Shortcuts
- PowerPoint Shortcuts
- Teams Shortcuts
If you want to become a Microsoft Office power user, the tips and shortcuts in these free cheat sheets will help you get there!
Table of Contents
Table of contents
Office Shortcuts
Office for Mac Shortcuts
Excel Shortcuts
Word Shortcuts
OneNote Shortcuts
Outlook Shortcuts
PowerPoint Shortcuts
Teams Shortcuts
Office Shortcuts
| Select all elements on screen | Ctrl + A |
| Format text as bold | Ctrl + B |
| Italicizes text | Ctrl + I |
| Underline selected text | Ctrl + U |
| Launches the Print dialogue | Ctrl + P |
| Copy the selected text to the clipboard | Ctrl + C |
| Cut the selected text (remove and place it on the clipboard) | Ctrl + X |
| Paste clipboard content | Ctrl + V |
| Undo the last action and can be used several times in row | Ctrl + Z |
| Redo the last action | Ctrl + Y |
| Repeat the last action you took, whether that be formatting or deleting text | F4 |
| Hide/reveal the ribbon interface | Ctrl + F1 |
| Reveal the thesaurus tab | Shift + F7 |
| Add a hyperlink to some text to link to another file or a web address | Ctrl + K |
| Save the document | Ctrl + S |
| Switch between multiple files | Ctrl + F6 |
| Invoke the word counter | Ctrl + Shift + G |
| Open Spelling and Grammar | F7 |
| Toggle between lowercase, all caps, and title case | Shift + F3 |
| Subscript highlighted text | Ctrl + = |
| Superscript highlighted text | Ctrl + Shift + = |
| Remove any hyperlinks in text | Ctrl + Shift + F9 |
| Remove any font effects and reset it to default size, font, and color | Ctrl + Space |
| Increase the font size | Ctrl + ] |
| Decrease the font size | Ctrl + [ |
| Toggle the ruler | Alt > W > R |
| Add a new slide in the editor | Ctrl + M |
| Duplicate the current slide | Ctrl + Shift + D |
| Launch a slideshow from the beginning | F5 |
| Launch a slideshow from the current slide | Ctrl + Shift + F5 |
| Jump to a certain slide while presenting | Press a number > Enter |
| Display a blank black slide. Press again to return to current slide | B |
| Display a blank white slide. Press again to return to current slide | W |
| Activate the pen tool | Ctrl + P |
| Clear the annotation during presenting | E |
| Invokes the mouse cursor during presentation | Ctrl + A |
| Hide the mouse cursor during presentation | Ctrl + H |
| Stop or restart the slideshow | S |
| Play/Pause embedded media in slide | Alt + P |
| Stop playback | Alt + Q |
| Adjust the volume of playback | Alt + Up/Down Arrow |
| Scroll between multiple tabs | Ctrl + Page Up/Page Down |
| Focus the screen on the active cell | Ctrl + Backspace |
| Enter a new line in a cell | Alt + Enter |
| Quickly enter the current date | Ctrl + ; |
| Quickly enter the current time | Ctrl + Shift + : |
| Invoke the Formatting dialogue box | Ctrl + 1 |
| Invoke the Formula box | F2 |
| Toggle between cells to reveal content or formulas | Ctrl + ` |
| Hide a colume | Ctrl + 0 |
| Hide a row | Ctrl + 9 |
| Unhide anything hidden by Ctrl + 0/9 | Ctrl + Shift + 0/9 |
| Unhide anything hidden by Ctrl + 0/9 | Alt > H > O > U > L |
| Automatically apply SUM to any highlighted cells | Alt + = |
| Warp in the direction you choose, stopping at the first black/filled cell | Ctrl + Arrow Keys |
| Select the current row or column | Ctrl + Shift + * |
Office for Mac Shortcuts
| Cmd + P or Ctrl + P | |
| Find | Cmd + F |
| Cut | Cmd + X or Ctrl + X |
| Copy | Cmd + C or Ctrl + C |
| Paste | Cmd + V or Ctrl + V |
| Save | Cmd + S or Ctrl + S |
| Undo | Cmd + Z or Ctrl + Z |
| Redo | Cmd + Y or Ctrl + Y or Cmd + Shift + Z |
| Minimize or maximize the ribbon | Cmd + Ctrl + R |
| Switch between notebook sections | Option + Tab |
| Move selected paragraphs up | Cmd + Shift + Up Arrow |
| Move selected paragraphs down | Cmd + Shift + Down Arrow |
| Move selected paragraphs left | Cmd + Shift + Left Arrow |
| Switch between pages | Ctrl + Tab [ + use arrow keys to move up or down] |
| Insert a line break | Shift + Return |
| Insert the current date | Cmd + D |
| Insert the current date and time | Cmd + Shift + Down Arrow |
| Insert a link | Cmd + K |
| Delete the word to the left | Option + Delete |
| Delete the word to the right | Fn + Option + Delete |
| View a list of open notebooks | Ctrl + G |
| Search all notebooks | Cmd + Option + F |
| Create a notebook page | Cmd + N |
| Move a page | Cmd + Shift + M |
| Copy a page | Cmd + Shift + C |
| Create a message | Cmd + N |
| Save the open message to Drafts | Cmd + S |
| Send the open message | Cmd + Return |
| Add an attachment to the open message | Cmd + E |
| Send and receive all messages | Cmd + K |
| Reply to the message | Cmd + R |
| Reply to all | Shift + Cmd + R |
| Forward the message | Cmd + J |
| Create an event, note, task, or contact | Cmd + N |
| Open the selected event, note, task, or contact | Cmd + O |
| Delete the selected event, note, task, or contact | Delete |
| Navigate to the previous pane | Shift + Ctrl + [ |
| Navigate to the next pane | Shift + Ctrl + ] |
| Switch the calendar view to include today | Cmd + T |
| Send the note as an email | Cmd + J |
| Today | Ctrl + 1 |
| Tomorrow | Ctrl + 2 |
| This week | Ctrl + 3 |
| Next week | Ctrl + 4 |
| No due date | Ctrl + 5 |
| Custom due date | Ctrl + 6 |
| Add a reminder | Ctrl + = |
| Mark complete | 0 |
| Center a paragraph | Cmd + E |
| Justify a paragraph | Cmd + J |
| Left align a paragraph | Cmd + L |
| Right align a paragraph | Cmd + R |
| Increase font size | Cmd + Shift + > |
| Decrease font size | Cmd + Shift + > |
| Apply all capital letters | Cmd + Shift + A |
| Apply bold | Cmd + B |
| Apply italics | Cmd + I |
| Apply underlines | Cmd + U |
| Apply double underline | Cmd + Shift + D |
| Single-spacing | Cmd + 1 |
| Double-spacing | Cmd + 2 |
| 1.5 line-spacing | Cmd + 5 |
| Insert a line break | Shift + Return |
| Insert a page break | Shift + Enter |
| Insert a column break | Cmd + Shift + Enter |
| Insert a copyright symbol | Option + G |
| Insert a trademark symbol | Option + 2 |
| Insert a registered trademark symbol | Option + R |
| Insert an ellipsis | Option + ;(Semicolon) |
| Apply style – Normal | Cmd + Shift + N |
| Apply style – List | Cmd + Shift + L |
| Apply style – Heading 1 | Cmd + Option + 1 |
| Apply style – Heading 2 | Cmd + Option + 2 |
| Apply style – Heading 3 | Cmd + Option + 3 |
| Create a presentation | Cmd + N |
| Open a presentation | Cmd + O |
| Close a presentation | Cmd + W |
| Print a presentation | Cmd + P |
| Save a presentation | Cmd + S |
| Insert a slide | Cmd + Shift + N or Ctrl + N |
| Play from the first slide | Cmd + Shift + Return |
| Play from the current slide | Cmd + Return |
| End the slide show | Esc or Cmd + .(period) or -(hyhpen) |
| Hide the pointer | Ctrl + H |
| Normal view | Cmd + 1 |
| Slider sorter view | Cmd + 2 |
| Notes page view | Cmd + 3 |
| Outline view | Cmd + 4 |
| Full screen view | Cmd + Ctrl + F |
| Presenter view | Option + Return |
| Turn the screen black while in presentation mode | B |
| Turn the screen white while in presentation mode | W |
| Insert cells | Ctrl + Shift + = |
| Delete cells | Cmd + – or Ctrl + – |
| Group selected cells | Cmd + Shift + K |
| Ungroup selected cells | Cmd + Shift + J |
| Insert a hyperlink | Cmd + K or Ctrl + K |
| Fill down | Cmd + D or Ctrl + D |
| Fill right | Cmd + R or Ctrl + R |
| Enter the date | Ctrl + ;(Semicolon) |
| Enter the time | Cmd + ;(Semicolon) |
| Select only visible cells | Cmd + Shift + *(asterisk) |
| Select only the active cell when multiple cells are selected | Shift + Delete |
| Select the row | Shift + Spacebar |
| Hide row | Ctrl + 9 |
| Unhide row | Ctrl + Shift + ( |
| Select the column | Ctrl + Spacebar |
| Hide columns | Ctrl + 0 |
| Unhide columns | Ctrl + Shift + ) |
| Complete an entry and move up | Shift + Return |
| Complete an entry and move right | Tab |
| Complete an entry and move left | Shift + Tab |
| Cancel an entry | Esc |
| Insert, open, or edit a comment | Shift + F2 |
| Scroll to the active cell in a worksheet | Ctrl + Delete |
| Move between unlocked cells on a protected worksheet | Tab |
| Move to the next sheet in a workbook | Ctrl + Page Down or Option + Right Arrow |
| Move to the previous sheet in a workbook | Ctrl + Page Up or Option + Left Arrow |
| Move to the beginning of the row | Home or Fn + Left Arrow |
| Move to the beginning of the sheet | Ctrl + Home or Ctrl + Fn + Left Arrow |
| Move to the last cell in use on the sheet | Ctrl + End or Ctrl + Fn + Right Arrow |
| Move up one screen | Page Up or Fn + Up Arrow |
| Move down one screen | Page Down or Fn + Down Arrow |
| Move left one screen | Option + Page Up or Fn + Option + Up Arrow |
| Move right one screen | Option + Page Down or Fn + Option + Down Arrow |
Excel Shortcuts
| Show the date and time | =NOW |
| Show the current date without the time | =TODAY() |
| Show today’s date in a cell | =DAY(TODAY()) |
| Show current month in a cell | =MONTH(TODAY()) |
| Add 10 days to current date | =TODAY()+10 |
| Calculates the sum of a group of values | =SUM |
| Calculates the mean of a group of values | =AVERAGE |
| Counts the number of cells in a range that contains numbers | =COUNT |
| Removes the decimal portion of a number | =INT |
| Rounds a number to a specified number of decimal places | =ROUND |
| Tests for a true or false condition | =IF |
| Returns the date and time | =NOW |
| Returns the date, without the time | =TODAY |
| Calculates a sum from a group of values in which a condition has been met | =SUMIF |
| Counts the number of cells in a range that match a criteria | =COUNTIF |
| Count the number of non-blank cells in a range | =COUNTA(A1:A5) |
| Rounds 1.45 to one decimal place | =ROUND(1.45, 1) |
| Rounds -1.457 to two decimal places | =ROUND(-1.457, 2) |
| Returns the logical value TRUE | =TRUE |
| Returns the logical value FALSE | =FALSE |
| Returns TRUE if all of its arguments are TRUE | =AND |
| Return TRUE if any argument is TRUE | =OR |
| Converts value of A1 from days to hours | =CONVERT(A1,”day”,”hr”) |
| Converts value of A1 from hours to minutes | =CONVERT(A1,”hr”,”mn”) |
| Converts value of A1 from years to days | =CONVERT(A1,”yr”,”day”) |
| Converts value of A1 from Celcius to Fahrenheit | =CONVERT(A1,”C”,”F”) |
| Converts value of A1 from teaspoons to tablespoons | =CONVERT(A1,”tsp”,”tbs”) |
| Converts value of A1 from gallons to liters | =CONVERT(A1,”gal”,”l”) |
| Converts value of A1 from miles to kilometers | =CONVERT(A1,”mi”,”km”) |
| Converts value of A1 from kilometers to miles | =CONVERT(A1,”km”,”mi”) |
| Converts value of A1 from inches to feet | =CONVERT(A1,”in”,”ft”) |
| Converts value of A1 from centimeters to inches | =CONVERT(A1,”cm”,”in”) |
| Converts binary 1100100 to decimal (100) | =BIN2DEC(1100100) |
| Converts a number into a Roman numeral | =ROMAN |
| Subtracts values in the two cells | =B2-C9 |
| Multiplies the numbers in the two cells | =D8*A3 |
| Multiplies the cells in the range | =PRODUCT(A1:A20) |
| Multiplies the cells in the range, and multiplies the result by 2 | =PRODUCT(F6:A1,2) |
| Divides value in A1 by the value in A3 | =A1/A3 |
| Returns the remainder from division | =MOD |
| Calculates the smallest number in a range | =MIN(A1:A9) |
| Calculates the largest number in a range | =MAX(C27:C34) |
| Calculates the second smallest number in a range | =SMALL(B1:B7, 2) |
| Calculates the third largest number in a range | =LARGE(G13:D7, 3) |
| Calculates nine squared | =POWER(9,2) |
| Calculates nine cubed | =9^3 |
| Factorial of value in A1 | =FACT(A1) |
| Rounds a number up to the nearest even integer | =EVEN |
| Rounds a number up to the nearest odd integer | =ODD |
| Calculates the average | =AVERAGE |
| Calculates the median | =MEDIAN |
| Calculates the square root of a number | =SQRT |
| Shows the value of pi | =PI |
| Calculates the result of a number raised to a power | =POWER |
| Returns a random number between 0 and 1 | =RAND |
| Returns a random number between the numbers you specify | =RANDBETWEEN |
| Calculates the cosine of a number | =COS |
| Calculates the sine of the given angle | =SIN Returns the sine of the given angle |
| Calculates the tangent of a number | =TAN |
| Calculates the correlation coefficient between two data sets | =CORREL |
| Estimates standard deviation based on a sample | =STDEVA |
| Returns the probability that values in a range are between two limits | =PROB |
| Extracts one or more characters from the left side of a text string | =LEFT |
| Extracts one or more characters from the right side of a text string | =RIGHT |
| Extracts characters from the middle of a text string | =MID |
| Merges two or more text strings | =CONCATENATE |
| Replaces part of a text string | =REPLACE |
| Converts a text string to all lowercase | =LOWER |
| Converts a text string to all uppercase | =UPPER |
| Converts a text string to proper case | =PROPER |
| Returns a text string’s length in characters | =LEN |
| Repeats text a given number of times | =REPT |
| Formats a number and converts it to text | =TEXT |
| Converts a text cell to a number | =VALUE |
| Checks to see if two text values are identical | =EXACT |
| Converts a number to text, using the USD currency format | =DOLLAR |
| Removes all non-printable characters from text | =CLEAN |
| Calculates the interest rate for a fully invested security | =INTRATE |
| Calculates the effective annual interest rate | =EFFECT |
| Calculates the future value of an investment | =FV |
| Calculates the future value of an initial principal after applying a series of compound interest rates | =FVSCHEDULE |
| Calculates the total payment (debt and interest) on a debt security | =PMT |
| Calculates the interest payment for an investment for a given period | =IPMT |
| Calculates the accrued interest for a security that pays periodic interest | =ACCRINT |
| Calculates the accrued interest for a security that pays interest at maturity | =ACCRINTM |
| Calculates the depreciation for each accounting period | =AMORLINC |
| Calculates the net present value of cash flows based on a discount rate | =NPV |
| Calculates the yield of a security based on maturity, face value, and interest rate | =YIELD |
| Calculates the price per $100 face value of a periodic coupon bond | =PRICE |
Word Shortcuts
| Create a new document | Ctrl + N |
| Open a document | Ctrl + O |
| Save the document | Ctrl + S |
| Print the document | Ctrl + P |
| Close the document | Ctrl + W |
| Undo | Ctrl + Z |
| Redo | Ctrl + Y |
| Cancel | Esc |
| Open the File page | Alt + F |
| Switch to the Home tab | Alt + H |
| Switch to the Insert tab | Alt + N |
| Switch to the Design tab | Alt + G |
| Switch to the Layout tab | Alt + P |
| Switch to the References tab | Alt + S |
| Switch to the Mailings tab | Alt + M |
| Switch to the Review tab | Alt + R |
| Switch to the View tab | Alt + W |
| Search the Ribbon | Alt + Q |
| Open the Navigation pane to search | Ctrl + F |
| Open the Go To window to navigate to an element | Ctrl + G |
| Move the cursor to the start of the line | Home |
| Move the cursor to the end of the line | End |
| Move the cursor left by one word | Ctrl + Left arrow |
| Move the cursor right by one word | Ctrl + Right arrow |
| Move the cursor up by one paragraph | Ctrl + Up arrow |
| Move the cursor down by one paragraph | Ctrl + Down arrow |
| Move the cursor to the top of the screen | Ctrl + Alt + Page up |
| Move the cursor to the bottom of the screen | Ctrl + Alt + Page down |
| Scroll up a page | Page up |
| Scroll down a page | Page down |
| Move the cursor to the start of the document | Ctrl + Home |
| Move the cursor to the end of the document | Ctrl + End |
| Move the cursor to the last change | Shift + F5 |
| Cycle through the last four changes | Ctrl + Alt + Z |
| Select all | Ctrl + A |
| Select text in the specified direction | Shift + Arrow keys |
| Select the left word | Ctrl + Shift + Left arrow |
| Select the right word | Ctrl + Shift + Right arrow |
| Select to the start of the line | Shift + Home |
| Select to the end of the line | Shift + End |
| Select to the start of the paragraph | Ctrl + Shift + Up arrow |
| Select to the end of the paragraph | Ctrl + Shift + Down arrow |
| Select to the top of the screen | Shift + Page up |
| Select to the bottom of the screen | Shift + Page down |
| Select to the start of the document | Ctrl + Shift + Home |
| Select to the end of the document | Ctrl + Shift + End |
| Open the Replace window to find and replace | Ctrl + H |
| Cut the selected content | Ctrl + X |
| Copy the selected content | Ctrl + C |
| Paste from the clipboard | Ctrl + V |
| Copy the selected formatting | Ctrl + Shift + C |
| Paste the selected formatting | Ctrl + Shift + V |
| Copy the header/footer from the previous section | Alt + Shift + R |
| Delete the word on the left | Ctrl + Backspace |
| Delete the word on the right | Ctrl + Delete |
| Justify paragraph | Ctrl + J |
| Center paragraph | Ctrl + E |
| Align paragraph left | Ctrl + L |
| Align paragraph right | Ctrl + R |
| Indent paragraph | Ctrl + M |
| Remove paragraph indent | Ctrl + Shift + M |
| Apply single spacing | Ctrl + 1 |
| Apply double spacing | Ctrl + 2 |
| Add or remove a space before the paragraph | Ctrl + O |
| Apply the Normal style | Ctrl + Shift + N |
| Apply the Heading 1/2/3 style | Ctrl + Alt + 1/2/3 |
| Remove paragraph formatting | Ctrl + Q |
| Open the Font window | Ctrl + D |
| Apply bold | Ctrl + B |
| Apply italic | Ctrl + I |
| Apply underline | Ctrl + U |
| Apply underline to words, not spaces | Ctrl + Shift + W |
| Apply double underline | Ctrl + Shift + D |
| Format text upper case | Ctrl + Shift + A |
| Format text small case | Ctrl + Shift + K |
| Increase font size | Ctrl + Shift + > |
| Decrease font size | Ctrl + Shift + < |
| Move up a row | Up arrow |
| Move down a row | Down arrow |
| Move to the row’s first cell | Alt + Home |
| Move to the row’s last cell | Alt + End |
| Move to the row’s next cell | Tab |
| Move to the row’s previous cell | Shift + Tab |
| Move to the column’s first cell | Alt + Page up |
| Move to the column’s last cell | Alt + Page down |
OneNote Shortcuts
| Open a new OneNote Window | Ctrl + M |
| Undo the last action | Ctrl/Cmd + Z |
| Redo the last action | Ctrl/Cmd + Y |
| Select all the items on a current page (to expand the selection, press the keys again) | Ctrl/Cmd + A |
| Cut the selected text or item | Ctrl/Cmd + X |
| Copy the selected text or item to the clipboard | Ctrl/Cmd + C |
| Paste the contents of the clipboard | Ctrl/Cmd + V |
| Insert a hyperlink | Ctrl/Cmd + K |
| Apply or remove bold formatting | Ctrl/Cmd + B |
| Apply or remove italics formatting | Ctrl/Cmd + I |
| Apply or remove underline formatting | Ctrl/Cmd + U |
| Apply heading style from 1 to 6 of the current note | Ctrl/Cmd + Alt/Option + 1…6 |
| Begin a bullet list | Ctrl/Cmd + Period |
| Begin a numbered (sorted) list | Ctrl/Cmd + / |
| Clear all the formatting applied to the selected text | Ctrl/Cmd + Shift + N |
| Left-align the selected paragraph | Ctrl/Cmd + L |
| Right-align the selected paragraph | Ctrl/Cmd + R |
| Open a OneNote notebook | Ctrl/Cmd + O |
| Create a new section | Ctrl/Cmd + T |
| Create a new notebook page | Ctrl/Cmd + N |
| Move keyboard focus to the section list | Ctrl + Shift + G |
| View the list of notebooks | Ctrl + G |
| Select the page title | Ctrl/Cmd + Shift + T |
| Print the current page | Ctrl/Cmd + P |
| Scroll up in the current page | Page Up |
| Scroll down in the current page | Page Down |
| Increase the indent by one level | Tab |
| Decrease the indent by one level | Shift + Tab |
| Mark or clear the To Do tag | Ctrl/Cmd + 1 |
| Mark or clear the Important, Question, Remember for Later, and Definition tag | Ctrl/Cmd + 2, 3, 4, and 5 |
| Create a table | Tab key, after typing a new line of text |
| Create another column in a table with a single row | Tab key |
| Create another row when at the end cell of a table | Enter/Return |
| Insert a row below the current row in a table | Ctrl/Cmd + Enter/Return |
| Create another paragraph in the same cell in a table | Alt/Option + Enter/Return |
| Insert a line break | Shift + Enter/Return |
| Synchronize the current notebook | Ctrl/Cmd + S |
| Lock all password-protected sections | Ctrl/Cmd + Alt/Option + L |
| Move to the beginning or end of the line | Home/End |
| Move one word to the left or right | Ctrl + Left/Right arrow key |
| Delete one character to the left or right | Backspace/Delete |
| Delete one word to the left or right | Ctrl + Backspace/Delete |
| Go the next or previous paragraph | Ctrl + Down/Up key |
| Increase or decrease the paragraph indent | Alt + Shift + Right/Left arrow key |
| Move the selected paragraph up or down | Alt + Shift + Up/Down arrow key |
| Highlight the selected text | Ctrl + Shift + H |
| Copy or Paste the formatting of the selected text | Ctrl + Shift + C/V |
| Apply or remove strikethrough formatting | Ctrl + Hyphen (-) |
| Apply or remove superscript formatting | Ctrl + Shift + Equals sign (=) |
| Apply or remove subscript formatting | Ctrl + Equals sign (=) |
| Start a math equation or convert the selected text to math equation | Alt + Equals sign (=) |
| Insert emoji or symbol | Windows logo key + Period |
| Expand or collapse an outline (you can selectively expand or collapse the outline at each level) | Alt + Shift + Plus sign (+)/Minus (-) |
| Create a new subpage below the current page | Ctrl + Alt + Shift + N |
| Move or Copy page to another location | Ctrl + Alt + M |
| Move keyboard focus to the page list | Ctrl + Alt + G |
| After moving keyboard focus to the page list, press these keys to switch between pages | Up or Down key/Ctrl + Page Up or Down |
| Go the next section | Ctrl + Tab |
| Go to the previous section | Ctrl + Shift + Tab |
| Move the selected page tab up or down | Alt + Shift + Up/Down key |
| Scroll to the top or bottom of the current page | Ctrl + Home/End |
| Zoom in or out | Ctrl + Alt + Shift + Plus(+)/Minus(-) |
| Create or Stop the recording | Ctrl + Alt + A/S |
| Play the selected audio recording | Ctrl + Alt + P |
| Insert the current date | Alt + Shift + D |
| Insert the current date and time | Alt + Shift + F |
| Create a column to the right of the current column in a table | Ctrl + Alt + R |
| Open a search to search all currently opened notebooks | Ctrl + E |
| Synchronize all notebooks | F9 |
| Jump between the tab bar, navigation pane, and the page canvas | F6 |
| Move between the tabs on a ribbon (Home, Insert, Draw, and more) | Left or Right arrow keys |
| Perform the currently selected ribbon command (when the selection is over Navigation button, press Spacebar to enlarge the OneNote canvas) | Spacebar or Enter |
| Go to the next note container | Alt + Down arrow key |
| Insert the author name and last modified timestamp | Ctrl + Shift + M |
| Copy a screen clipping to the clipboard | Windows logo key + Shift + S |
| Move to the beginning or end of the line | Cmd + Left/Right arrow key |
| Move one word to the left or right | Option + Left/Right arrow key |
| Delete one character to the left or right | Delete/Fn + Delete |
| Delete one word to the left or right | Option + Backspace/Delete |
| Go to the next or previous paragraph | Option + Down/Up key |
| Increase or decrease the paragraph indent | Cmd + ]/[ |
| Move the selected paragraphs up or down | Option + Cmd + Up/Down |
| Highlight the selected text | Ctrl + Cmd + H |
| Copy or Paste the formatting of the selected text | Option + Cmd + C/V |
| Apply or remove strikethrough formatting | Ctrl + Cmd + Hyphen(-) |
| Apply or remove superscript formatting | Option + Shift + Cmd + Equals sign(=) |
| Apply or remove subscript formatting | Option + Cmd + Equals sign(=) |
| Start a math equation or convert the selected text to math equation | Ctrl + Equals sign(=) |
| Insert emoji or symbols | Ctrl + Cmd + Spacebar |
| Expand or collapse the outline (you can selectively expand or collapse outline at each level) | Ctrl + Shift + Plus(+)/Minus(-) |
| Create a new subpage below the current page | Cmd + N then Option + Cmd + ] |
| Copy or Move page to another location | Cmd + Shift + C/M |
| Move keyboard focus to the page list | Ctrl + Cmd + G |
| After moving keyboard focus to the page list, press these keys to switch between pages | Up or Down key/Cmd + Page Up or Down |
| Go to the next section | Cmd + Shift + } |
| Go to the previous section | Cmd + Shift + { |
| Move the selected page tab up or down | Cmd + Option + Up/Down key |
| Scroll to the top or bottom of the current page | Cmd + Up/Down |
| Zoom in or out | Cmd + Plus(+)/Minus(-) |
| Create or Stop the recording | Option + Shift + Cmd + R/S |
| Play the selected audio recording | Option + Shift + Cmd + P |
| Insert the current date | Cmd + D |
| Insert the current date and time | Cmd + Shift + D |
| Create a column to the left or right of the current column in a table | Ctrl + Cmd + L/R |
| Open a search to search all currently opened notebooks | Cmd + Option + F |
| Synchronize all notebooks | Shift + Cmd + S |
| Jump between the tab bar, navigation pane, and the page canvas (enable F1, F2 as standard function keys in System Preferences) | F6 |
| Move between the tabs on a ribbon | Tab |
| Perform the currently selected ribbon command (when the selection is over Navigation button, press Spacebar to enlarge the OneNote canvas) | Spacebar |
| Start dictation | Press Fn Twice |
| Use Smart Lookup | Ctrl + Option + Cmd + L |
Outlook Shortcuts
| Help | F1 |
| Find a contact or other item | F3 |
| Find or replace | F4 |
| Spellcheck | F7 |
| Check for new messages | F9 |
| Find a contact | F11 |
| Save As (only in Mail view) | F12 |
| Delete selected item (message, task, or meeting) | Delete |
| Create a new Appointment | Shift + Ctrl + A |
| Open the Address Book | Shift + Ctrl + B |
| Create a new contact | Shift + Ctrl + C |
| Create a new folder | Shift + Ctrl + E |
| Open the Advanced Find window | Shift + Ctrl + F |
| Create a new Office document | Shift + Ctrl + H |
| Switch to Inbox | Shift + Ctrl + I |
| Create a new Journal Entry | Shift + Ctrl + J |
| Create a new Task | Shift + Ctrl + K |
| Create a new Contact Group | Shift + Ctrl + L |
| Create a new Message | Shift + Ctrl + M |
| Create a new Note | Shift + Ctrl + N |
| Switch to the Outbox | Shift + Ctrl + O |
| Open the New Search Folder window | Shift + Ctrl + P |
| Create a new Meeting Request | Shift + Ctrl + Q |
| Create a new Task Request | Shift + Ctrl + U |
| Switch to Work Week calendar view | Ctrl + Alt + 2 |
| Switch to Full Week calendar view | Ctrl + Alt + 3 |
| Switch to Month calendar view | Ctrl + Alt + 4 |
| Reply All | Shift + Ctrl + R |
| Select All | Ctrl + A |
| Bold | Ctrl + B |
| Copy selected text | Ctrl + C |
| Forward message | Ctrl + F |
| Find and replace text | Ctrl + H |
| Check names against Address Book | Ctrl + K |
| Open | Ctrl + O |
| Ctrl + P | |
| Mark selected message read | Ctrl + Q |
| Reply | Ctrl + R |
| Save message as draft | Ctrl + S |
| Mark selected message unread | Ctrl + U |
| Paste copied text | Ctrl + V |
| Cut selected text | Ctrl + X |
| Go to folder… | Ctrl + Y |
| Undo | Ctrl + Z |
| Mark message as Not Junk | Ctrl + Alt + J |
| Mark message for download | Ctrl + Alt + M |
| Send message | Ctrl + S |
| Switch to Mail view | Ctrl + 1 |
| Switch to Calendar view | Ctrl + 2 |
| Switch to Contacts view | Ctrl + 3 |
| Switch to Tasks view | Ctrl + 4 |
| Switch to Notes | Ctrl + 5 |
| Switch to Folder List | Ctrl + 6 |
| Switch to Shortcuts | Ctrl + 7 |
| Switch to next open message | Ctrl + Period |
| Switch to previous open message | Ctrl + Comma |
| Go to Home tab | Alt + H |
| Go to previous view in main Outlook window | Alt + Left |
| Go to next view in main Outlook window | Alt + Right |
PowerPoint Shortcuts
| New presentation | Ctrl + N |
| New slide | Ctrl + M |
| Save presentation | Ctrl + S |
| Insert picture | Alt + N, P |
| Insert shape | Alt + N, S, H |
| Slide layout | Alt + H, L |
| Next slide | Page down |
| Previous slide | Page up |
| Move selected slide up | Ctrl + Up |
| Move selected slide down | Ctrl + Down |
| Move selected slide to the beginning | Ctrl + Shift + Up |
| Move selected slide to the end | Ctrl + Shift + Down |
| Home tab | Alt + H |
| Insert tab | Alt + N |
| Add comment | Ctrl + N |
| Reply to comment | Ctrl + R |
| Close PowerPoint | Ctrl + Q |
| File | Alt + F |
| Home | Alt + H |
| Insert | Alt + N |
| Design | Alt + G |
| Transitions | Alt + K |
| Animations | Alt + A |
| Slide Show | Alt + S |
| Review | Alt + R |
| View | Alt + W |
| Help | Alt + Y |
| Start presentation from beginning | F5 |
| Start presentation from current slide | Shift + F5 |
| Start the presentation in Presenter View | Alt + F5 |
| Next animation/slide | N |
| Previous animation/slide | P |
| Display black slide | B |
| Display white slide | W |
| Stop/restart an automatic presentation | S |
| Go to the slide number specified | Number, then Enter |
| To the first slide | Home |
| To the last slide | End |
| Set timings | T |
| Record narration and timing | R |
| Play/pause media | Alt + P |
| Stop media | Alt + Q |
| Increase volume | Alt + Up |
| Decrease volume | Alt + Down |
| Mute | Alt + U |
| Cycle hotspot | Tab |
| Context menu | Shift + F10 |
| Show taskbar | Ctrl + T |
| End presentation | Esc |
Teams Shortcuts
| Move focus to search box | Ctrl + E |
| Display command list | Ctrl + / |
| Go to… | Ctrl + Shift + G |
| Open Activity tab | Ctrl + Shift + 1 |
| Open Chat tab | Ctrl + Shift + 2 |
| Open Teams tab | Ctrl + Shift + 3 |
| Open Calls tab | Ctrl + Shift + 4 |
| Open Files tab | Ctrl + Shift + 5 |
| Go to previous list item | Left Option + Up Arrow |
| Go to next list item | Left Option + Down Arrow |
| Go to previous section | Ctrl + Shift + F6 |
| Go to next section | Ctrl + F6 |
| Show keyboard shortcuts | Ctrl + .(Period) |
| Open Help section | Ctrl + F1 |
| Start new chat | Ctrl + N |
| Move focus to Compose box | C |
| Expand Compose box | Ctrl + Shift + X |
| Send message | Ctrl + Enter |
| Attach file | Ctrl + Shift + O |
| Start new line | Shift + Enter |
| Reply to thread | R |
| Start audio call | Ctrl + Shift + C |
| Accept audio call | Ctrl + Shift + S |
| Start video call | Ctrl + Shift + U |
| Accept video call | Ctrl + Shift + A |
| Decline call | Ctrl + Shift + D |
| Mute/unmute audio | Ctrl + Shift + M |
| Toggle full screen mode | Ctrl + Shift + F |
| Go to sharing toolbar | Ctrl + Shift + Space |
| Move focus to search box | Ctrl + E |
| Display command list | Ctrl + / |
| Go to… | Ctrl + G |
| Open Activity tab | Ctrl + 1 |
| Open Chat tab | Ctrl + 2 |
| Open Teams tab | Ctrl + 3 |
| Open Calls tab | Ctrl + 4 |
| Open Files tab | Ctrl + 5 |
| Go to previous list item | Left Option + Up Arrow |
| Go to next list item | Left Option + Down Arrow |
| Move selected team up | Ctrl + Shift + Up Arrow |
| Move selected team down | Ctrl + Shift + Down Arrow |
| Go to previous section | Ctrl + Shift + F6 |
| Go to next section | Ctrl + F6 |
| Show keyboard shortcuts | Ctrl + .(Period) |
| Open Help section | F1 |
| Start new chat | Ctrl + N |
| Move focus to Compose box | C |
| Expand Compose box | Ctrl + Shift + X |
| [1]Send message | Ctrl + Enter |
| Attach file | Ctrl + O |
| Start new line | Shift + Enter |
| Reply to thread | R |
| Start audio call | Ctrl + Shift + C |
| Accept audio call | Ctrl + Shift + S |
| Start video call | Ctrl + Shift + U |
| Accept video call | Ctrl + Shift + A |
| Decline call | Ctrl + Shift + D |
| Mute/unmute audio | Ctrl + Shift + M |
| Toggle video | Ctrl + Shift + O |
| Toggle full screen mode | Ctrl + Shift + F |
| Go to sharing toolbar | Ctrl + Shift + Space |
[1]: The shortcut Enter also works when you haven’t expanded the Compose box.
[2]: On macOS, replace Ctrl with Cmd and Alt with Option in shortcuts.