Summary
- Customized Viva Insights Power BI reports will remain tied to the report version they were created from and will not auto-migrate to newer major report versions.
- Users who need current data or new capabilities must create a new customized copy from the latest out-of-the-box report version.
- Older customized reports may stop receiving refreshed data, and users may see a notice that a newer version is available.
- No admin configuration or tenant setting changes are required, but support teams should be aware of the behavior change.
- Review internal guidance and update documentation so report owners know when to recreate customized reports.
Microsoft Viva Insights customized Power BI reports will stay tied to their original versions and will not auto update when major changes occur. Existing reports stay accessible, but older versions may stop receiving refreshed data. Report owners must build new customized copies from the latest versions to access current features and data. Rollout is underway and administrators should update internal support guidance to assist users who receive version notifications.
Administrator impact: No direct administrator action is required.
End user impact: Users must create new customized reports from the latest versions to access updated data and features.
Score rationale: This change affects report data freshness and user workflows without requiring administrative configuration.
Customize out of the box reports
Microsoft Viva Insights customized Power BI reports will remain tied to their original report versions and won’t auto-update with major report changes. Users must create new customized reports from the latest versions to access updated data and features. No admin action or policy changes are needed.
Primary Service: Viva
Admin Impact: Low
User Impact: Medium
Release Start: 21 Sept 2026
Release End: 21 Sept 2026
Published: 22 Sept 2026
Expires: 31 Oct 2026
Last updated: 22 Sept 2026
Services: Power BI, Viva
Category: Stay informed
Tags: Admin Action
History
9/21/2026 Item Added to Message Center
Microsoft Message
Microsoft is updating how Viva Insights customized Power BI reports are managed when major out-of-the-box report updates are released. Customized reports will remain associated with the report version from which they were originally created and will not be automatically migrated to newer report versions.
This approach preserves report integrity and prevents customizations from breaking or behaving unexpectedly when significant report updates are introduced. Users retain access to their existing customized reports while maintaining control over when to adopt newer report versions and capabilities.
Rollout Schedule
Available now.
Impact on Your Organization
Who is affected
- Users who create and use customized Viva Insights Power BI reports.
- Viva Insights analysts and report consumers relying on customized reports.
- Administrators supporting Viva Insights reporting experiences.
Platforms/Services
- Viva Insights
- Power BI reports within Viva Insights
What will happen
- Customized reports remain tied to the version from which they were created.
- Customized reports will not automatically migrate to newer major report versions.
- Existing customized reports remain accessible.
- Older report versions may stop receiving refreshed data.
- Users may see an “A newer version of this report is available” message.
- Users who need the latest data and capabilities must create a new customized copy from the latest report version.
- No admin configuration is required.
- No policy or tenant setting changes are introduced.
Example: A customized Copilot Adoption report based on an older report version may continue displaying data through July 26, while the latest report displays data through August 8. The customized report remains on the older version and does not automatically receive newer data.
Action Required/Recommendations
- No administrative action is required.
- Review internal reporting guidance and user documentation.
- Inform support teams about the new version notification.
- Communicate to report owners that older customized reports may stop receiving refreshed data.
- Advise users to create a new customized copy from the latest report version when they need current data and features.
- Review documentation: Customize out-of-the-box reports
Compliance Considerations
No compliance considerations identified, review as appropriate for your organization.