Table of Contents
Summary
- Microsoft Copilot in Outlook will support all meetings, including 1:1s, enhancing meeting preparation.
- New real-time insights will summarize relevant context, tasks, documents, and resources within the meeting event form.
- Users can chat with Copilot for deeper preparation, including confirming action items and understanding meeting goals.
- The feature will be enabled by default for all eligible tenants without changes to existing admin settings.
Admin Impact: Low
User Impact: Medium
Release Start: 15 Oct 2025
Release End: 01 Nov 2025
Services: M365 Copilot
Category: Plan for change
Tags: New Feature, User Adoption, Admin Action
History
10/9/2025: Item Added to Message Center
10/15/2025: The update includes the new detail that a Microsoft Copilot license is required for accessing the feature.
Microsoft Message
Introduction
To help users prepare more effectively for meetings, Microsoft Copilot in Outlook is expanding to support all meetings – including 1:1s. In this update, there will also be new real-time insights that summarize relevant context, tasks, documents, and other resources directly within the meeting event form. Users will also be able to chat with Copilot to prepare more deeply, whether it’s confirming action items or learning more about meeting goals. Customer feedback has been focused on providing a more comprehensive meeting preparation experience, and with this update, users will be more informed and ready to engage.
A Microsoft Copilot license is required for this feature.
When this will happen
General Availability (Worldwide): Begins mid-October 2025; expected completion by November 2025
How this affects your organization
Who is affected
All users in tenants with Microsoft Copilot enabled and using Outlook
What will happen
- Copilot will help users prepare for all meetings
- Users will see contextual insights within the Outlook meeting event form
- Suggested prompts will help users prepare more deeply in chat with Copilot
- The feature is ON by default for all eligible tenants
- No changes to existing admin policies or configurations are required
What you can do to prepare
No action is required at this time. However, we recommend the following to maximize value:
- Inform users about the expanded meeting coverage and encourage them to explore the enhanced summaries in Outlook
- Consider updating internal documentation or training materials to reflect the new capabilities
Compliance considerations
| Compliance Area | Explanation |
|---|---|
| Alters how existing customer data is processed, stored, or accessed | Yes – Copilot accesses and summarizes documents, tasks, and other contextual data to generate meeting insights |
| Introduces or modifies AI/ML capabilities that interact with customer data | Yes – Enhanced AI summarization and contextualization features are applied to a broader set of meeting types |