If you’re looking to speed up your workflow in the new Outlook app or Outlook online, Quick Steps can be a lifesaver. Think of them as shortcuts that let you handle repetitive email tasks faster. Once you set them up, applying them is a breeze.
Here’s how to make it work for you:
- First, find the email you want to act on. Just click to highlight it.
- Look at the Outlook ribbon on top of the page. You’ll see the Quick Steps menu. Click the one you need, and bam, it’s done.
Prefer hotkeys? Once you’ve assigned a keyboard shortcut to your quick step, just press that combo, and Outlook will handle the rest.
You might think of Quick Steps like hitting a “fast-forward” button for your inbox. Instead of dragging an email to a folder, marking it as read, and forwarding it to a team member—all separately—you can do it in one click. It’s like organizing your workspace so you don’t waste time looking for your tools.
Here’s why it’s worth learning:
- Saves Time: No more hunting for actions in different menus.
- Consistency: Ensures you follow the same process every time without missing steps.
- Customization: Tailor it to the tasks you do most often, whether it’s moving emails, categorizing, or flagging.
Next time you’re overwhelmed by emails, try Quick Steps. It’s the small things that add up to big improvements in your day.
If Outlook feels like it’s slowing you down, mastering Quick Steps is a simple way to turn that frustration into efficiency.