Solved: How to Schedule Overlapping Meetings at Different Locations with Harmonizely

Key Takeaways

• This article explain how to schedule overlapping meetings at different locations with Harmonizely, a free online scheduling tool.
• Harmonizely allows you to create multiple calendars for different types of meetings, and sync them with your Google, iCloud, Outlook, or Office 365 calendar.
• Harmonizely supports overlapping meetings, meaning that you can book more than one meeting per time slot, as long as they are on different calendars and locations.
• Harmonizely provides a customizable booking page for each calendar, where your clients or prospects can see your availability and location, and book a meeting with you in a few clicks.

Scheduling meetings can be a hassle, especially if you have multiple clients or projects that require your attention at different times and locations. You want to avoid double-booking yourself, but you also don’t want to waste time and energy on back-and-forth emails or phone calls to find a suitable time slot for everyone.

One solution is to use an online scheduling tool that allows you to create and manage your appointments with ease. However, not all scheduling tools are created equal. Some of them may not support overlapping meetings, meaning that you can only book one meeting per time slot. This can be limiting if you need to meet with more than one person or group at the same time, but at different locations.

For example, let’s say you are a freelance photographer who needs to shoot two weddings on the same day, one in the morning and one in the afternoon. You also need to meet with a potential client for a consultation in between the two weddings. How can you schedule these three meetings without creating conflicts or confusion?

This is where Harmonizely comes in handy. Harmonizely is a free and easy-to-use online scheduling tool that allows you to schedule overlapping meetings at different locations. You can create multiple calendars for different types of meetings, such as photography, consulting, coaching, etc. You can also set different availability and duration for each calendar, and sync them with your Google, iCloud, Outlook, or Office 365 calendar.

With Harmonizely, you can create a booking page for each calendar, where your clients or prospects can see your availability and book a meeting with you in a few clicks. You can also customize your booking page with your logo, colors, and description. You can also add questions, reminders, and confirmation messages to your booking page, to make the booking process more smooth and professional.

Harmonizely also supports overlapping meetings, meaning that you can book more than one meeting per time slot, as long as they are on different calendars and locations. For example, you can book a wedding shoot on your photography calendar, and a consultation on your consulting calendar, at the same time, but at different locations. Harmonizely will automatically detect the location of each meeting, and show it on your booking page and confirmation email. You can also add a map link to your location, to make it easier for your clients or prospects to find you.

How to Schedule Overlapping Meetings at Different Locations with Harmonizely

To schedule overlapping meetings at different locations with Harmonizely, you need to follow these steps:

Step 1: Create an account on Harmonizely. You can sign up for free with your email address, or log in with your Google, Facebook, or Twitter account.

Step 2: Create multiple calendars for different types of meetings. You can do this by clicking on the “Calendars” tab on the left sidebar, and then clicking on the “Create new calendar” button. You can name your calendar, choose a color, and set your availability and duration for each calendar. You can also sync your calendar with your Google, iCloud, Outlook, or Office 365 calendar, to avoid double-booking yourself.

Step 3: Create a booking page for each calendar. You can do this by clicking on the “Booking pages” tab on the left sidebar, and then clicking on the “Create new booking page” button. You can choose which calendar you want to use for your booking page, and customize your booking page with your logo, colors, description, questions, reminders, and confirmation messages. You can also add a location to your booking page, either by entering an address, or by choosing a location from a list of predefined locations. You can also add a map link to your location, to make it easier for your clients or prospects to find you.

Step 4: Share your booking page with your clients or prospects. You can do this by copying and pasting your booking page URL, or by sending an email invitation from Harmonizely. You can also embed your booking page on your website, or use a widget or a button to direct your visitors to your booking page.

Step 5: Book overlapping meetings at different locations. When your clients or prospects visit your booking page, they will see your availability and location for each time slot. They can choose a time slot that suits them, and book a meeting with you in a few clicks. You will receive a confirmation email with the details of the meeting, and the meeting will be added to your calendar and synced with your Google, iCloud, Outlook, or Office 365 calendar. You can also view and manage your bookings on the “Bookings” tab on the left sidebar. You can edit, cancel, or reschedule your bookings, as well as send messages to your clients or prospects.

Frequently Asked Questions (FAQs)

Question: How many calendars can I create on Harmonizely?

Answer: You can create up to 10 calendars on Harmonizely for free. If you need more calendars, you can upgrade to a paid plan, which starts from $10 per month.

Question: How many bookings can I receive on Harmonizely?

Answer: You can receive unlimited bookings on Harmonizely for free. There are no limits on the number of bookings or the number of clients or prospects you can have.

Question: How can I prevent double-booking myself on Harmonizely?

Answer: You can prevent double-booking yourself on Harmonizely by syncing your calendars with your Google, iCloud, Outlook, or Office 365 calendar. Harmonizely will automatically check your calendar for conflicts, and block out the time slots that are already booked. You can also set a buffer time between your meetings, to avoid scheduling back-to-back meetings.

Question: How can I change the language of my booking page on Harmonizely?

Answer: You can change the language of your booking page on Harmonizely by clicking on the “Settings” tab on the left sidebar, and then choosing your preferred language from the “Language” dropdown menu. Harmonizely supports over 20 languages, including English, Spanish, French, German, Italian, Portuguese, Russian, Chinese, Japanese, and more.

Question: How can I integrate Harmonizely with other tools and platforms?

Answer: You can integrate Harmonizely with other tools and platforms by using Zapier, a service that connects over 2,000 apps and automates workflows. You can use Zapier to connect Harmonizely with tools like Gmail, Slack, Mailchimp, Zoom, Stripe, and more. You can also use Harmonizely’s API to create custom integrations with your own systems and applications.

Summary

Harmonizely is a free and easy-to-use online scheduling tool that allows you to schedule overlapping meetings at different locations. You can create multiple calendars for different types of meetings, and customize your booking pages with your logo, colors, description, location, and more. You can also sync your calendars with your Google, iCloud, Outlook, or Office 365 calendar, and receive unlimited bookings from your clients or prospects. Harmonizely is a great solution for freelancers, consultants, coaches, photographers, and anyone who needs to schedule meetings with multiple people at different times and locations.

Disclaimer: This article is for informational purposes only and does not constitute professional advice. The author and the publisher are not affiliated with Harmonizely or any of the tools and platforms mentioned in this article. The use of Harmonizely or any other tool or platform is at your own risk and discretion. The author and the publisher are not responsible for any damages or losses that may result from the use of Harmonizely or any other tool or platform.