How can you easily create Outlook category shortcuts?

Creating shortcuts in Outlook can be a game-changer. I’ve seen it save so much time when juggling a busy inbox. Here’s how to make it work for you.

1. Find the Tags group in your Outlook.
2. Click on “Categorize,” then select “All Categories.”
3. Pick a category you want to speed up. Let’s say you have a category for urgent emails. Select it and look for the Shortcut Key dropdown.
4. Choose a shortcut—like Ctrl + F3.
5. After that, hit OK. This saves your shortcut.

Now, whenever you need to categorize something, you just press those keys. Imagine having a handy button for urgent emails. It’s quick and effective.

You can use these shortcuts in different places. If you’re sifting through your inbox, select a bunch of emails and press your new shortcut. Bam! They’re categorized in an instant. Or if you’re in the middle of reading an email or task, the shortcut works there too.