Let’s talk about organizing Outlook. Categories help with that. You can color-code your emails, tasks, and calendar events. This makes finding things easier.
Table of Contents
How to Add Color Category to Emails?
You can add a color category in two ways: through a right-click or the ribbon.
Here’s a quick tip. Create a shortcut for categories. It saves time! Select your emails, then press your shortcut. Easy peasy.
How to Assign Category from the Message List?
Want to categorize an email? Here’s how:
- Right-click the email.
- Hover over “Categorize.”
- Pick a color.
If you want to categorize several emails at once, just select them all before right-clicking. Simple!
How to Add Category to Open Message?
Got an email open? No problem. Here’s what to do:
- Go to the Message tab.
- In the Tags group, click “Categorize.”
- Choose your category.
Can’t find what you need? Click on “All Categories” to see more. You can even add multiple categories. Just repeat the steps!
Categorize Tasks, Calendar Events, and Contacts
Don’t stop at emails. You can categorize tasks and calendar events too. Here’s how for calendar items:
- Open your calendar.
- Right-click the appointment.
- Click “Categorize” and select your color.
- Or, use the Categorize button on the ribbon.
For calendar events, look on the Appointment tab. For tasks and contacts, check the Home tab. You can add categories no matter what you’re working on.
Using color categories keeps everything tidy. It’s like having a neat closet—everything has its place. It makes your workflow smoother, and you’ll feel more in control. Give it a try!