Enhance meeting room booking efficiency in Google Workspace. Learn how to optimize room availability and improve resource management for seamless collaboration.
Table of Contents
Question
Your company is using Google Workspace Enterprise Standard. They have 200 meeting rooms defined for the main building and used daily by the 12,000 employees. Users are complaining they have difficulties finding a room available when searching within Google Calendar, even if several rooms are available (no one attending meetings in these rooms at that time). You have been asked to find a solution while minimizing the operational effort and avoiding any new expenses due to budget constraints. What should you do?
A. Implement a third-party solution that will detect presence in the room and release it if nobody appears after a few minutes.
B. Create a Google App Script that will inspect each room calendar for the next 12 hours, check attendees status, and send the room administrator an alert email for releasing the room if all attendees have declined but the room has not.
C. Set the option “Allow calendar-based room release” for all targeted rooms.
D. Upgrade to Google Workspace Enterprise Plus edition to benefit from additional features for automated machine learning (ML) based resources management.
Answer
C. Set the option “Allow calendar-based room release” for all targeted rooms.
Explanation
This option effectively addresses the issue without requiring additional expenses or extensive operational effort. By enabling “Allow calendar-based room release,” rooms automatically become available if all attendees decline the meeting invitation. This ensures that unused rooms are released and become visible in Calendar search results, optimizing room utilization.
Google Professional Google Workspace Administrator certification exam practice question and answer (Q&A) dump with detail explanation and reference available free, helpful to pass the Google Professional Google Workspace Administrator exam and earn Google Professional Google Workspace Administrator certification.