Discover how Google Workspace Shared Drives provide a secure and efficient solution for HR teams to share documents, control access, and mitigate data loss risks.
Table of Contents
Question
The human resources (HR) team needs a centralized place to share key documents with the entire organization while protecting confidential documents and mitigating the risk of losing documents when someone leaves. These documents must be editable by the HR team members. What is the best way to set this up?
A. Have the HR lead create a folder in their MyDrive for the non-confidential files, give edit access to the HR team, and give view access to the organization.
B. Create a shared drive for the non-confidential files, give the HR team manager access, and give contributor access to the entire organization.
C. Create a shared drive for non-confidential files, give the HR team content manager access, and give view access to the organization.
D. Create a shared drive for all files, give the HR team content manager access, and give view access to the organization.
Answer
C. Create a shared drive for non-confidential files, give the HR team content manager access, and give view access to the organization.
Explanation
- Shared Drive: Provides a central location for document storage and collaboration, independent of individual ownership.
- Content manager access for HR team: Allows HR team members to edit, organize, and manage all files within the shared drive.
- View access for the organization: Enables all employees to access and view the non-confidential documents without the ability to modify or delete them.
Google Professional Google Workspace Administrator certification exam practice question and answer (Q&A) dump with detail explanation and reference available free, helpful to pass the Google Professional Google Workspace Administrator exam and earn Google Professional Google Workspace Administrator certification.