Learn how to configure an MFP to allow scanned documents to be viewable across the network for an entire department, ensuring efficient collaboration and document sharing.
Table of Contents
Question
A technician is working with a user to set up scanning. The user requires the scans to be viewable on the network for the entire department. Which of the following settings on the MFP should the technician edit to BEST address the user’s request?
A. Scan to email
B. Server message block
C. Secured prints
D. Web services
E. Printer share
Answer
D. Web services
Explanation
To enable network-wide access to scanned documents from a Multifunction Printer (MFP), the technician should configure the Web Services setting on the device. Web Services, often referred to as Web Services on Devices (WSD), is a protocol that allows Windows-based computers and devices on the same network to discover and communicate with each other seamlessly.
By enabling Web Services on the MFP, it becomes discoverable on the network, and users within the department can easily access and retrieve scanned documents from the device. This feature typically involves configuring the MFP to share scanned documents over HTTP or FTP, allowing authorized users to access the scanned files through a web interface or by mapping a network drive.
Other options:
A. Scan to email: This setting would only allow the scanned documents to be emailed to specific recipients, rather than making them available on the network for the entire department.
B. Server message block (SMB): SMB is a network file sharing protocol, but it would require configuring a dedicated file server or network share, which may not be necessary if Web Services is properly configured.
C. Secured prints: This setting is related to print job security and does not address network-wide access to scanned documents.
E. Printer share: While printer sharing allows multiple users to print to the same device, it does not directly address the requirement of making scanned documents viewable across the network.
By configuring Web Services on the MFP, the technician can effectively address the user’s request for departmental access to scanned documents without requiring additional server or network share setup.
CompTIA A+ Core 1 220-1101 certification exam practice question and answer (Q&A) dump with detail explanation and reference available free, helpful to pass the CompTIA A+ Core 1 220-1101 exam and earn CompTIA A+ Core 1 220-1101 certification.