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Solved: How do I suppress documents in SharePoint library from appearing in search results


We have a library of files, stored in internal SharePoint library, that we need to have NOT return in search results of internal users. We’ve been successful in suppressing from SharePoint searches on SharePoint online, but so far unable to prevent search result from appearing when users use the voice or windows search bar (i.e., Cortana). Deindexing it via the SharePoint library didn’t prevent the files from appearing in Cortana search.

Is it possible to suppress a SharePoint library, or an entire SharePoint site from windows and Cortana searches?


Windows search has its own configuration, where I guess the first step is to really hide it from users and then recreating the index on the client machine. Recreating the local Windows index will delete everything they cached before.

Alex Lim is a certified IT Technical Support Architect with over 15 years of experience in designing, implementing, and troubleshooting complex IT systems and networks. He has worked for leading IT companies, such as Microsoft, IBM, and Cisco, providing technical support and solutions to clients across various industries and sectors. Alex has a bachelor’s degree in computer science from the National University of Singapore and a master’s degree in information security from the Massachusetts Institute of Technology. He is also the author of several best-selling books on IT technical support, such as The IT Technical Support Handbook and Troubleshooting IT Systems and Networks. Alex lives in Bandar, Johore, Malaysia with his wife and two chilrdren. You can reach him at [email protected] or follow him on Website | Twitter | Facebook

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