Discover the essential components for a comprehensive record management solution in Microsoft 365 – event types and file plans. Ensure compliance with retention requirements and protect critical project data.
Table of Contents
Question
You have a Microsoft 365 E5 subscription that contains a Microsoft SharePoint Online site named Project1.
You need to recommend a record management solution that meets the following requirements:
- Retains files in Project1 for a minimum of 10 years
- Once Project1 is complete, retains files for an additional five years before the files are deleted
Which two components should you include in the recommendation? Each correct answer presents part of the solution.
NOTE: Each correct selection is worth one point.
A. a data loss prevention (DLP) policy
B. an adaptive scope
C. an event type
D. a file plan
E. a sensitivity label
Answer
D. a file plan
E. a sensitivity label
Explanation
To meet the requirements of retaining files in Project1 for a minimum of 10 years and then retaining them for an additional 5 years before deletion, the recommended solution should include the following components:
C. An event type: An event type is a trigger that initiates the retention period for a file. In this case, the event type would be the completion of the Project1 site, which would start the 15-year (10+5) retention period.
D. A file plan: A file plan is a structured approach to managing the lifecycle of files, including the retention and disposition of those files. The file plan would define the retention period of 15 years for the files in Project1, as well as the actions to be taken at the end of the retention period (e.g., deletion).
The other options are not appropriate for this scenario:
A. A data loss prevention (DLP) policy: DLP policies are used to detect, monitor, and protect sensitive information, but they do not directly address the retention and management of files.
B. An adaptive scope: Adaptive scopes are used to dynamically adjust the scope of a retention policy based on certain criteria, but they do not address the specific requirements of retaining files for a fixed duration.
E. A sensitivity label: Sensitivity labels are used to classify and protect sensitive information, but they do not directly address the retention and management of files.
Microsoft SC-400 certification exam practice question and answer (Q&A) dump with detail explanation and reference available free, helpful to pass the Microsoft SC-400 exam and earn Microsoft SC-400 certification.