Learn the best approach for project managers to resolve resource allocation issues and avoid project delays, aligned with the PMI CAPM certification exam guidelines.
Table of Contents
Question
After a project meeting, Joe (project manager) finds out that some of the resources are not 100% committed to his project and this is causing delays in some project activities.
What Joe should do next to resolve this issue?
A. Send a memo to the project team that recalls their commitment to the project.
B. Replace team members that are not 100% committed to the project.
C. Discuss feasible alternatives with functional managers in order to not affect project progress.
D. Ask upper management to reinforce the project manager’s authority over team members.
Answer
C. Discuss feasible alternatives with functional managers in order to not affect project progress.
Explanation
Resource allocation conflicts often arise when project team members are assigned to multiple projects or tasks outside their primary commitments. According to PMI’s principles, addressing this type of issue requires collaboration and proactive communication to ensure project continuity without further disruptions.
Why Option C is Correct:
- Collaborative Problem-Solving: Functional managers oversee the team’s overall workload and priorities. Discussing alternatives with them allows Joe to redistribute tasks or adjust timelines based on resource availability.
- Minimizing Impact: Exploring feasible solutions ensures that project progress remains on track without escalating conflicts or creating additional bottlenecks.
- Alignment with Matrix Organization Practices: In matrix structures, functional managers and project managers share responsibilities. Coordination avoids overstepping authority and fosters mutual cooperation.
Why Other Options Are Incorrect:
Option A: Sending a memo to remind team members of their commitment may not resolve underlying issues like workload conflicts or organizational priorities.
Option B: Replacing team members is drastic, potentially demoralizing the team and further delaying progress. It should only be considered as a last resort.
Option D: Escalating to upper management without first addressing the issue collaboratively undermines the project manager’s leadership and could strain relationships with functional managers.
PMI CAPM certification exam assessment practice question and answer (Q&A) dump including multiple choice questions (MCQ) and objective type questions, with detail explanation and reference available free, helpful to pass the PMI CAPM exam and earn PMI CAPM certification.