Discover the optimal Power BI report formats for printing and dynamic user interactivity. Learn how to choose between SSRS, .pbix, and paginated reports for different use cases.
Table of Contents
Question
You have a Power BI workspace.
You need to create two reports that meet the following requirements:
- Report1: Optimized for printing and can be delivered to users via a scheduled email subscription
- Report2: Optimized for dynamic user interactivity
Which format should you use for each report? To answer, select the appropriate options in the answer area.
Report1:
A. Microsoft SQL Server Reporting Services (SSRS) (.rdlc)
B. Power BI (.pbix)
C. Power BI paginated (.rdl)
Report2:
A. Microsoft SQL Server Reporting Services (SSRS) (.rdlc)
B. Power BI (.pbix)
C. Power BI paginated (.rdl)
Answer
Report1: Microsoft SQL Server Reporting Services (SSRS) (.rdlc)
Report2: Power BI (.pbix)
Explanation
Report1 requires a format optimized for printing and scheduled email delivery. The best choice for this is Power BI paginated reports (.rdl). Here’s why:
- Paginated reports are designed for pixel-perfect printing and exporting.
- They support fixed layouts that render consistently across different devices and print media.
- Paginated reports can be easily scheduled for email distribution through Power BI’s subscription feature.
- They excel at producing tabular, multi-page reports that are ideal for printing or PDF generation.
Report2 needs to be optimized for dynamic user interactivity, making Power BI (.pbix) the ideal choice:
- .pbix files are the native format for Power BI Desktop and Power BI Service.
- They support a wide range of interactive visualizations and features like slicers, drill-through, and cross-filtering.
- Power BI reports allow users to explore data dynamically, adjusting views and applying filters in real-time.
- They offer responsive design, adapting to different screen sizes and devices for optimal user experience.
The other option, Microsoft SQL Server Reporting Services (SSRS) (.rdlc), is not typically used in Power BI environments. While it can create paginated reports, it’s more associated with on-premises SQL Server deployments and lacks the integration and features of the other two formats within the Power BI ecosystem.
By choosing the appropriate format for each report type, you ensure that your reports are optimized for their intended use, whether it’s print-ready documents or interactive data exploration.
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