Table of Contents
Summary
- Users can reserve available rooms directly from the Microsoft Teams Rooms on Windows console without a personal device.
- The feature supports spontaneous meetings and reduces scheduling conflicts.
- Admins will control this feature via the Teams Rooms Pro Management portal.
- No action is required before rollout; users should be informed about the new reservation workflow.
- The feature is enabled by default, allowing users to select end times in 15-minute increments.
Admin Impact: Medium
User Impact: Medium
Release Start: 30 Apr 2026
Release End: 15 May 2026
Services: Teams
Category: Stay informed
Tags: New Feature, User Adoption, Admin Action
History
3/5/2026 Item Added to Message Center
Microsoft Message
Introduction
We’re introducing ad-hoc room reservation directly from the Microsoft Teams Rooms on Windows console. This update enables users to reserve an available room on the spot without relying on a personal device or hallway panel, supporting quick, spontaneous meetings and helping reduce scheduling conflicts. This feature requires a Teams Rooms Pro license.
This message is associated with Microsoft 365 Roadmap ID 548648.
When this will happen
- General Availability (Worldwide, GCC): We will begin rolling out in late April 2026 and expect to complete by late April 2026.
- General Availability (GCC High): We will begin rolling out late in April 2026 and expect to complete by early May 2026.
- General Availability (DoD): We will begin rolling out in late April 2026 and expect to complete by mid-May 2026.
How this will affect your organization
Who is affected
- Users and admins of Teams Rooms on Windows with Teams Rooms Pro licenses.
What will happen
- After this feature becomes available on room devices, users can reserve an available room directly from the Teams Rooms calendar by choosing Reserve and selecting an end time:
- End times appear in 15-minute increments for up to the end of the day or until the next scheduled meeting, whichever comes sooner:
- The feature is enabled by default.
- Admin controls will be available on the Teams Rooms Pro Management portal: Rooms > Settings > Meetings > Allow ad-hoc room reservation.
What you can do to prepare
- No action is required before rollout.
- Notify users of the new reservation workflow.
- Update internal training or documentation.
- Use Teams Rooms Pro Management portal or device settings if you want to restrict ad-hoc reservations.
Compliance considerations
No compliance considerations identified. Review as appropriate for your organization.