Table of Contents
Summary
- Email customization for Site Lifecycle Management (SLM) policies is now generally available for SharePoint admins.
- Admins can tailor notification emails, including subject line, message body, and guidance URL.
- Default system emails will be used unless custom templates are set up.
- No changes to existing policy behavior are introduced.
- No action is needed if default templates are sufficient.
Admin Impact: Medium
User Impact: Low
Release Start: 28 Jan 2026
Release End: 28 Jan 2026
Services: SharePoint
Category: Stay informed
Tags: New Feature, Admin Action
History
1/28/2026 Item Added to Message Center
Microsoft Message
Introduction
Email customization for Site Lifecycle Management (SLM) policies is now generally available. This update allows SharePoint admins to tailor notification emails sent to site owners during policy execution. Customizable emails help organizations provide clearer, contextual communication aligned with internal governance standards.
When this will happen
General Availability (Worldwide, GCC, GCC High): This feature is now available for all SLM policies, including Inactive Sites Policy, Site Ownership Policy, and Site Attestation Policy.
How this affects your organization
Who is affected:
- SharePoint administrators managing SLM policies.
What will happen:
- Admins can customize subject line, message body, and guidance URL in SLM policy emails.
- Default system emails are used unless custom templates are configured.
- No changes are introduced to existing policy behavior.
What you can do to prepare
No action is required if default templates meet your needs.
- Review internal messaging and governance guidelines.
- Identify preferred language for clearer site owner communication.
- Create or update custom email content in the policy configuration flow.
Learn more: Customize email notifications
Compliance considerations
No compliance considerations identified, review as appropriate for your organization.