Table of Contents
Summary
- Structured document generation with Microsoft Forms will be introduced in SharePoint, enabling standardized document creation.
- Users with a Microsoft 365 Copilot license can create structured document forms linked to approved SharePoint templates.
- The feature supports template governance, allowing business teams to maintain consistency in document workflows.
- Existing SharePoint permissions and governance policies will still apply, with document generation based on standard permissions.
- No admin action is required; organizations can inform stakeholders and consider streamlining document processes.
Admin Impact: Low
User Impact: Medium
Release Start: 01 Feb 2026
Release End: 28 Feb 2026
Services: Forms
Category: Stay informed
Tags: New Feature, User Adoption, Admin Action
History
1/14/2026 Item Added to Message Center
Microsoft Message
Introduction
We are introducing structured document generation with Microsoft Forms in SharePoint. This capability will help organizations generate standardized, compliant documents through simple form-driven experiences. It will reduce manual effort, improve template consistency, and support governance across high-volume document workflows. Creating and configuring structured document forms will require a Microsoft 365 Copilot license.
This message is associated with Microsoft Roadmap ID 545896.
When this will happen
General availability (Worldwide): Rollout will begin in early February 2026 and will complete by late February 2026.
How this affects your organization
Who is affected:
- All Microsoft 365 tenants using SharePoint Online
- Users with a Microsoft 365 Copilot license who will create structured document forms
What will happen:
- Users with a Microsoft 365 Copilot license will be able to create structured document forms linked to approved SharePoint templates.
- Business teams will be able to maintain and enforce template governance while enabling document generation across the organization.
- Users will be able to generate consistent, compliant documents by completing a form.
- Existing SharePoint permissions, governance policies, and information management controls will continue to apply.
- Document generation through published forms will be available based on standard SharePoint permissions.
- The feature will be on by default; no admin action will be required.
Screenshot 1 – Review and refine AI-suggested fields before publishing:
Screenshot 2 – Edit content and apply advanced template customizations, including conditional sections in Word:
What you can do to prepare
No admin action is required. You may choose to:
- Inform business stakeholders who manage templates and document workflows.
- Review opportunities to streamline document processes with form-driven generation.
- Update internal documentation or training materials if needed.
Watch the video: Generate documents by filling in the form (18 seconds)
Compliance considerations
No compliance considerations identified. Review as appropriate