Table of Contents
Summary
- New capability allows admins to upload or edit transcripts for learning objects and Learning paths in Viva Learning.
- Admins can manage transcripts in two locations: Learning paths and individual learning objects.
- Transcripts enhance discoverability and improve AI features like recommendations and microlearning.
- Indexing for updates may take up to 24 hours to reflect in Learning agent experiences.
- This feature will be automatically enabled for all tenants with no required action needed from admins.
Admin Impact: Low
User Impact: Low
Release Start: 23 Nov 2025
Release End: 05 Dec 2025
Services: M365 Copilot, Viva
Category: Stay informed
Tags: New Feature, Admin Action
History
11/26/2025 Item Added to Message Center
Microsoft Message
Introduction
We’re introducing a new capability in Viva Learning that allows admins to upload or edit transcripts for learning objects and Learning paths. Transcripts make learning content more discoverable and enhance AI-powered features such as personalized recommendations and microlearning through the Learning agent.
When this will happen
General Availability (Worldwide): Rollout will begin in late November 2025 and is expected to complete by early December 2025.
How this affects your organization
Who is affected: Admins managing Viva Learning content.
What will happen:
Admins can upload or edit transcripts in two locations:
Learning paths: Navigate to Admin → Learning paths → select a Learning path → Add/Edit transcript.
Individual learning objects: Upload or edit transcripts directly at the Learning object level.
After a transcript is uploaded or updated, indexing may take up to 24 hours before improvements appear in Learning agent experiences (e.g., recommendations, microlearning cards, quick answers).
This feature will be enabled by default for all tenants.
What you can do to prepare
- No action is required. These capabilities will become available automatically once rollout is complete.
- If desired, review your Learning paths and learning objects to ensure transcripts are accurate and complete.
Compliance considerations
No compliance considerations identified, review as appropriate for your organization.