Table of Contents
Summary
- New Custom AI Summary feature in Microsoft Teams for personalized meeting notes using templates.
- Available for Copilot users on Microsoft Teams desktop (English only).
- Users can create, save, and reuse custom templates without any admin policy changes required.
- Default enablement for eligible users enhances flexibility and productivity.
- Interaction with generative AI allows personalized summary creation based on user instructions.
Admin Impact: Low
User Impact: Medium
Release Start: 15 Dec 2025
Release End: 15 Jan 2026
Services: M365 Copilot
Category: Stay informed
Tags: New Feature, User Adoption, Admin Action
History
11/22/2025 Item Added to Message Center
Microsoft Message
Introduction
We’re introducing a new way to personalize meeting summaries in Microsoft Teams. The Custom AI Summary feature allows Copilot users to create tailored meeting notes using sample content, instructions, or prebuilt templates. This enhancement is designed to improve flexibility and productivity by enabling users to generate summaries that better suit their needs.
This message is associated with Microsoft 365 Roadmap ID 501540.
When this will happen
Targeted Release rollout will begin in mid-December 2025 and is expected to complete by mid-January 2026.
We will share additional timelines later when available.
How this affects your organization
Who is affected:
- Copilot users in Microsoft Teams on desktop (English only).
- The feature requires a Microsoft 365 Copilot license.
What will happen:
- Users will see a new option to create custom AI summaries in Teams Meeting Recap.
- Users can build templates using sample notes, freeform instructions, or prebuilt structures.
- Two out-of-box templates will be available: Speaker summary and Executive summary.
- Templates can be saved and reused across meetings.
- The feature is enabled by default for eligible users.
- No admin policy changes are required.
Screenshot 1 – View of a user-created Topic summary:
Screenshot 2 – View of a user-created Topic summary template:
What you can do to prepare
No action is required at this time.
If desired, you may:
- Communicate this update to helpdesk or support staff.
- Encourage Copilot users to explore the new summary options and provide feedback.
- Review internal documentation if you reference Teams Meeting Recap features.
Learn more: What’s New in Microsoft Teams | Microsoft Ignite 2025 | Microsoft Community Hub
Compliance considerations
Does the change alter how existing customer data is processed, stored, or accessed (e.g., documents, emails, chats)?
Yes. Meeting data is now processed through customizable AI templates, allowing users to generate summaries based on their own instructions or samples.
Does the change introduce or significantly modify AI/ML or agent capabilities that interact with or provide access to customer data?
Yes. This feature introduces a new AI capability that allows users to create personalized summaries using Copilot, which interacts with meeting transcript and note data.
Does the change provide end users any new way of interacting with generative AI?
Yes. Users can now interact with generative AI by creating custom templates and instructions that guide how Copilot summarizes meeting content.