Data Analysis with Pivot Tables: Build & Automate certification exam assessment practice question and answer (Q&A) dump including multiple choice questions (MCQ) and objective type questions, with detail explanation and reference available free, helpful to pass the Data Analysis with Pivot Tables: Build & Automate exam and earn Data Analysis with Pivot Tables: Build & Automate certificate.
Table of Contents
- Question 1
- Answer
- Explanation
- Question 2
- Answer
- Explanation
- Question 3
- Answer
- Explanation
- Question 4
- Answer
- Explanation
- Question 5
- Answer
- Explanation
- Question 6
- Answer
- Explanation
- Question 7
- Answer
- Explanation
- Question 8
- Answer
- Explanation
- Question 9
- Answer
- Explanation
- Question 10
- Answer
- Explanation
- Question 11
- Answer
- Explanation
- Question 12
- Answer
- Explanation
- Question 13
- Answer
- Explanation
- Question 14
- Answer
- Explanation
- Question 15
- Answer
- Explanation
- Question 16
- Answer
- Explanation
- Question 17
- Answer
- Explanation
- Question 18
- Answer
- Explanation
- Question 19
- Answer
- Explanation
Question 1
What is the main purpose of using pivot tables in Excel?
A. To create new worksheets automatically
B. To permanently delete unwanted records
C. To summarize and analyze large datasets quickly
D. To format numbers as currency
Answer
C. To summarize and analyze large datasets quickly
Explanation
Pivot tables allow efficient summarization and analysis.
Question 2
Which Excel feature makes pivot tables easy for beginners?
A. They are built only from external databases
B. They require VBA programming knowledge
C. They convert text values into numbers automatically
D. They use drag-and-drop functionality
Answer
D. They use drag-and-drop functionality
Explanation
Pivot tables are built with a simple drag-and-drop system.
Question 3
When using pivot tables, what happens to the original dataset?
A. It is permanently sorted alphabetically
B. It is deleted after summarization
C. It is locked from further editing
D. It stays intact and unchanged
Answer
D. It stays intact and unchanged
Explanation
Pivot tables summarize without altering raw data.
Question 4
What does a single-axis pivot table display?
A. Summaries along one field, such as total sales by region
B. Only numeric values without labels
C. Data trends over time automatically
D. Comparisons across multiple fields simultaneously
Answer
A. Summaries along one field, such as total sales by region
Explanation
Single-axis pivot tables analyze one variable.
Question 5
Why is formatting applied to pivot tables?
A. To prevent users from editing data
B. To merge multiple fields into one
C. To improve clarity and readability of results
D. To recalculate field formulas
Answer
C. To improve clarity and readability of results
Explanation
Formatting makes pivot reports clearer.
Question 6
Which of the following is an example of pivot table formatting?
A. Changing number formats to percentages
B. Applying filters to columns
C. Grouping data into ranges
D. Adding a calculated field
Answer
A. Changing number formats to percentages
Explanation
Formatting changes how numbers appear.
Question 7
What is the difference between sorting and filtering in pivot tables?
A. Sorting deletes unwanted data
B. Both permanently change the dataset
C. Sorting arranges data order; filtering hides irrelevant data
D. Filtering creates new pivot fields
Answer
C. Sorting arranges data order; filtering hides irrelevant data
Explanation
Sorting orders data while filtering limits visibility.
Question 8
Which filter is best for text-based fields in pivot tables?
A. Conditional filter
B. Value filter
C. Label filter
D. Advanced Excel filter only
Answer
C. Label filter
Explanation
Label filters apply conditions to text fields.
Question 9
Why might multiple filters be applied in a pivot table?
A. To narrow results using more than one condition
B. To delete records permanently
C. To merge datasets
D. To format data automatically
Answer
A. To narrow results using more than one condition
Explanation
Multiple filters refine displayed data.
Question 10
Which of the following best describes a pivot table?
A. A tool to summarize and reorganize data dynamically
B. A chart that displays only percentages
C. A feature to permanently delete unnecessary data
D. A formula for calculating averages only
Answer
A. A tool to summarize and reorganize data dynamically
Explanation
Pivot tables restructure and summarize large datasets.
Question 11
What is the first step to create a pivot table in Excel?
A. Apply conditional formatting
B. Select the data range or table
C. Convert the worksheet into a chart
D. Run a macro
Answer
B. Select the data range or table
Explanation
A pivot table must be created from a selected dataset.
Question 12
Which field area in a pivot table determines the row grouping?
A. Filters area
B. Rows area
C. Values area
D. Columns area
Answer
B. Rows area
Explanation
The Rows area controls row grouping.
Question 13
What is the effect of dragging a field into the Values area?
A. It formats the field as currency
B. It deletes the field from the dataset
C. It summarizes the field with an aggregate function
D. It creates a new worksheet
Answer
C. It summarizes the field with an aggregate function
Explanation
Fields in Values are aggregated (SUM, COUNT, etc.).
Question 14
What is a key difference between a pivot table and a simple Excel table?
A. Pivot tables cannot handle large datasets
B. Pivot tables cannot be filtered
C. Pivot tables allow dynamic summarization and rearrangement
D. Pivot tables permanently change raw data
Answer
C. Pivot tables allow dynamic summarization and rearrangement
Explanation
Pivot tables offer interactive analysis unlike simple tables.
Question 15
Which pivot table feature helps in analyzing trends over time?
A. Label filters
B. Extra Options
C. Show Details
D. Grouping by date fields
Answer
D. Grouping by date fields
Explanation
Grouping allows analysis by months, quarters, years.
Question 16
What happens if you remove a field from the Rows area?
A. That grouping disappears from the pivot table
B. The pivot table is deleted
C. The dataset is erased
D. The pivot table resets completely
Answer
A. That grouping disappears from the pivot table
Explanation
Removing a row field removes that row grouping.
Question 17
Which option is best for sorting pivot table results numerically?
A. Label sorting
B. Extra Options
C. Value sorting
D. Grouping
Answer
C. Value sorting
Explanation
Value sorting arranges results numerically.
Question 18
Why might you choose to format numbers as percentages in a pivot table?
A. To merge text and numeric fields
B. To change the underlying dataset
C. To prevent further calculations
D. To make comparisons easier across categories
Answer
D. To make comparisons easier across categories
Explanation
Percentages highlight relative contributions.
Question 19
Which of these is NOT a valid pivot table function?
A. SUM
B. COUNT
C. TRANSLATE
D. AVERAGE
Answer
C. TRANSLATE
Explanation
TRANSLATE is not a pivot function.