Learn the correct project document to update first when dealing with potential delays due to legal permits on the PMP certification exam. Understand how to properly manage changes to the schedule, scope, risks and costs.
Table of Contents
Question
A project manager is managing the opening of a new office overseas. At the beginning of the project, possible delays due to legal permits are raised by one stakeholder. Subject matter experts (SMEs) reassessed the concern and suggested assigning more time for this permit, and the change control board (CCB) agrees.
Which document should the project manager update first to document this change?
A. Schedule baseline
B. Scope baseline
C. Risk register
D. Cost baseline
Answer
C. Risk register
Explanation
When a potential risk is identified, such as the possible delay due to legal permits in this scenario, the first project document that should be updated is the risk register. The risk register is used to document and track all identified risks throughout the project lifecycle.
In this case, the subject matter experts (SMEs) reassessed the risk related to the legal permits and recommended assigning more time to obtain the permit. This information, including the risk description, probability, impact, and proposed response (assigning more time), should be captured in the risk register.
The change control board (CCB) agreed with the SMEs’ suggestion, indicating that a change request was likely submitted and approved. However, before updating the schedule baseline, scope baseline, or cost baseline, the project manager should ensure that the risk is properly documented in the risk register.
Once the risk is recorded in the risk register, the project manager can then proceed to update the other relevant project documents:
- Schedule baseline: If additional time is allocated for obtaining the permit, the schedule baseline will need to be updated to reflect the new timeline.
- Scope baseline: If the additional time for the permit affects the project scope, the scope baseline may need to be updated as well.
- Cost baseline: If the delay and added time result in additional costs, the cost baseline should be updated accordingly.
In summary, when a potential risk is identified and assessed, the risk register should be the first document updated by the project manager. This ensures that the risk is properly tracked and managed before making changes to other project baselines.
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