A comprehensive guide to designing a cloud flow for file approval process using Microsoft Power Platform, addressing a PL-100 exam question on SharePoint document library file upload and manager approval requirement.
Table of Contents
Question
A company stores financial files in Microsoft SharePoint document libraries.
When a user uploads a new file, the user’s manager must approve the request.
You need to design a cloud flow to meet the requirement.
Which three actions should you use? Each correct answer presents part of the solution.
NOTE: Each correct selection is worth one point.
A. When a file is created trigger
B. Get direct reports action
C. Wait for an approval action
D. When an item or a file is modified trigger
E. When an item is created trigger
F. Assign manager action
G. Start and wait for an approval action
H. Get manager action
Answer
A. When a file is created trigger
E. When an item is created trigger
G. Start and wait for an approval action
Explanation
To design a cloud flow that meets the requirement of manager approval when a user uploads a new file to a SharePoint document library, the following three actions should be used:
A. When a file is created trigger
E. When an item is created trigger
G. Start and wait for an approval action
- “When a file is created trigger” (A) or “When an item is created trigger” (E): These triggers will initiate the flow when a new file is uploaded to the specified SharePoint document library.
- “Start and wait for an approval action” (G): This action will create an approval request and send it to the appropriate approver (in this case, the user’s manager). The flow will pause and wait for the approval response before proceeding.
The combination of these three actions will create a cloud flow that automatically triggers when a new file is uploaded to the SharePoint document library, initiates an approval request to the user’s manager, and waits for the approval before completing the flow.
It’s important to note that while options B (Get direct reports action), F (Assign manager action), and H (Get manager action) may seem relevant, they are not necessary for this specific requirement, as the flow only needs to initiate an approval request to the user’s manager, without explicitly fetching or assigning the manager information.
Option C (Wait for an approval action) is incorrect because it should be combined with the “Start and wait for an approval action” to create the complete approval process.
Option D (When an item or a file is modified trigger) is not applicable, as the requirement specifies the need for approval when a new file is uploaded, not when an existing file is modified.
Microsoft Power Platform App Maker PL-100 certification exam practice question and answer (Q&A) dump with detail explanation and reference available free, helpful to pass the Microsoft Power Platform App Maker PL-100 exam and earn Microsoft Power Platform App Maker PL-100 certification.