Learn about the key responsibilities of a document owner when putting a data classification policy into practice within an organization, based on ISACA CISA certification exam concepts.
Table of Contents
Question
Which of the following BEST describes the role of a document owner when implementing a data classification policy in an organization?
A. Classifies documents to correctly reflect the level of sensitivity of information they contain
B. Ensures documents are handled in accordance with the sensitivity of information they contain
C. Defines the conditions under which documents containing sensitive information may be transmitted
D. Classifies documents in accordance with industry standards and best practices
Answer
B. Ensures documents are handled in accordance with the sensitivity of information they contain
Explanation
When an organization implements a data classification policy, the document owner plays a crucial role in making sure the policy is followed in practice. While they are not responsible for actually classifying the documents (that would typically fall to the document creator or a designated classifier), the document owner’s primary duty is to ensure that once documents are classified, they are then handled, stored, and protected in alignment with the level of sensitivity of the information contained within them.
For example, if a document is classified as highly sensitive or confidential, the document owner would be in charge of making sure appropriate security controls are in place – such as encryption, access restrictions, logging of activity, etc. They oversee the handling of the documents throughout their lifecycle to maintain the confidentiality, integrity and availability of the sensitive information as dictated by the data classification policy.
The other answer choices are incorrect because:
A) Classifying documents is not the document owner’s main responsibility
C) Defining transmission conditions would likely be set by the overall policy, not the owner
D) Classification should be based on the organization’s policy, not industry standards
So in summary, the document owner’s key role is ensuring a data classification policy is properly followed by overseeing the handling of sensitive documents in accordance with their classification level. Let me know if this explanation makes sense or if you have any other questions!
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