Microsoft Office 365 Changes and Update 21-25 June 2021

In a rapid change of Office 365, Microsoft distributes newsletter emails to Tenant Administrator with the latest news regarding what is change and update in Microsoft Office 365.


Content Summary

Major updates
Microsoft Teams: Profile menu update, relocating profile menu links to a new menu in the title bar
Chat Bubbles
(Updated) Teams meeting invite recipients limit from Outlook
(Updated) New file sharing experience in Microsoft Teams
Teams Follow Office Preview
Microsoft Outlook Extension for Edge recommendation
Teams Guest Access Setting Behavior Update
(Updated) OneDrive admin center settings are coming to the SharePoint admin center
(Updated) Microsoft Defender for Office 365: Introducing Advanced Delivery for Phishing Simulations and SecOps Mailboxes
Connector results in All tab in SharePoint, Office.com, and MSB
Quick Create – Easily Create Power BI Reports from Lists
Additional updates
Lower All Raised Hands
Teams Attendance Report
Microsoft 365 Information Governance
(Updated) Office 365 Service Communications API availability in Microsoft Graph
(Updated) Announcing PowerPoint modern comments for enterprise general availability
Sharepoint Email notification settings
Microsoft Teams: New assignment experience in the modal window for Breakout Rooms
Microsoft 365 Information Governance – Retention policies for Teams private channels messages
OneDrive: Sharing experience – “Shared with”
(Updated) Reminder: Azure Active Directory – Enable support for TLS 1.2 protocol to avoid service impact
(Updated) PowerPoint Live: Present to Teams from PowerPoint Web App
(Updated) Power Apps can now display images from Microsoft Lists
Teams Meeting Auto Recording
Include device audio when sharing on Teams for iOS and Android

Major updates

Microsoft Teams: Profile menu update, relocating profile menu links to a new menu in the title bar

MC254084 on June 25: The Me Menu updates were originally announced in MC228368 (Dec ’20). To ensure the feature was ready, the rollout was delayed and we are now ready to proceed. Access to Settings, Zoom Controls, Keyboard Shortcuts, About, and Check for Updates is moving from the Me Menu to a new menu in the title bar. The Me Menu will be focused on account management, where users can switch to another account or tenant through the first level of the Me Menu. The following links will be moved out of the Me Menu…

Chat Bubbles

MC261530 on June 25: Previously, Teams users needed to manually open a chat window to view the chat screen. Now thanks to this new feature, chats sent during a Teams meeting will surface on the screens of all meeting participants, making the chat more central to the conversation.

(Updated) Teams meeting invite recipients limit from Outlook

MC259845 on June 24: Updated June 16, 2021: We have updated the message below to clarify this impacts Win32 and Win64 clients. Thank you for your patience. We’re making some changes to limit the number of individual recipients allowed for scheduling a Teams meeting from Outlook (Win32 and Win64 client only at this time). We will apply this limit for meetings created with more than 750 recipients in the invite. This limit does not apply to the content of Distribution Lists and therefore we encourage users to use…

(Updated) New file sharing experience in Microsoft Teams

MC240303 updated June 24, 2021: We have updated the rollout timeline below. Thank you for your patience. We are updating the file sharing and access control experience in Microsoft Teams to make it similar to the experience with other Microsoft 365 apps. We had announced this feature last fall but delayed the rollout to ensure the best customer experience. We apologize for any inconvenience that this delay may have caused.

Teams Follow Office Preview

Act by: July 24

MC264092 on June 23: We are rolling out a new Teams policy that will allow users to automatically be in the Public Preview channel of Teams if they are in Current Channel Preview for the Office 365 Client. IT admins can modify this policy for end-users such that if Office is getting updates from the Current Channel (Preview), Teams will receive updates via Public Preview. This feature will be ON by default for all tenants with users in the Teams Current Channel.

Microsoft Outlook Extension for Edge recommendation

Act by: July 30

MC264090 on June 23: This new release will enable some Windows 10 users, who are using Outlook on the web or Outlook for Windows, to see a clickable recommendation to visit the browser extension page for Outlook in Edge where they can choose to install the extension. This notification will be displayed in any Windows browser (i.e., Edge, Chrome, Firefox, Internet Explorer, etc.) and Outlook for Windows. Note: If you do not want your users to see the recommendations for the new Microsoft Outlook Extension for…

Teams Guest Access Setting Behavior Update

Act by: July 31

MC264095 on June 23: We’re making some changes to Guest Access in Microsoft Teams settings. Currently, Microsoft Teams prevents guest collaboration in the guest tenant once the Allow Guest Access in Teams setting is set to OFF in the M365 Admin Center. Beginning in late July, Microsoft Teams will no longer prevent existing guest collaboration in the guest tenant when the Allow Guest Access in Teams setting is set to OFF.

(Updated) OneDrive admin center settings are coming to the SharePoint admin center

MC240393 updated June 22, 2021: We have updated the rollout timeline below. Thank you for your patience. The OneDrive and SharePoint admin centers are converging into one, providing you with holistic control as we streamline the admin experience. This feature is associated with Microsoft 365 Roadmap ID 65911.

(Updated) Microsoft Defender for Office 365: Introducing Advanced Delivery for Phishing Simulations and SecOps Mailboxes

Act by: July 23

MC256473 updated June 22, 2021: We have updated the rollout timeline below. Thank you for your patience. We are introducing a new capability, Advanced Delivery, for the configuration of third-party phishing simulation campaigns and delivery of messages to security operations (SecOps) mailboxes. Admins will now be able to explicitly configure for the following scenarios and ensure messages configured as part of these scenarios are handled correctly across product experiences: Third-Party Phish simulation…

Connector results in All tab in SharePoint, Office.com, and MSB

MC253495 on June 21: With Graph connectors result in clusters, enterprises can search for content from third-party connector data sources in their default view, the All tab, in SharePoint, Office.com, and Microsoft Search in Bing. The results shown in a result cluster are grouped based on the search vertical configuration.

Quick Create – Easily Create Power BI Reports from Lists

MC248201 on June 21: We are excited to announce the arrival of a new guided authoring experience in Lists that will make it easy to quickly create business intelligence reports in Power BI using your list schema and data.

Additional updates

Lower All Raised Hands

MC258800 on June 25: Meeting organizers and presenters can lower all raised hands during a Teams Meeting. Note: Only meeting organizers and presenters can manage raised hands. This message is associated with Microsoft 365 Roadmap ID 82643 and 83487.

Teams Attendance Report

MC260565 on June 25: This reporting dashboard will appear as a tab in the meeting detail will provide: Attendance information for Teams regular meetings. Registration information for Webinar before the meeting and joined registration and attendance data after the meeting. This message is associated with Microsoft 365 Roadmap ID 66585

Microsoft 365 Information Governance

MC264360 on June 24: Until this release, attempting to delete a file with a retention label configured to “retain items for a specific period” in SharePoint caused an error blocking the deletion of it. To improve consistency of user experience between OneDrive and SharePoint, the behavior of any retention label set to “retain items for a specific period” in SharePoint will change to allow users to “delete” the document which will then be preserved in the Preservation Hold Library until the specified period…

(Updated) Office 365 Service Communications API availability in Microsoft Graph

MC257688 updated June 24, 2021: We have updated the post with additional resources. Thank you for your patience. The Office 365 Service Communications API will soon be available via Microsoft Graph in Beta for Public Preview. This API provides access to Message Center and Service Health posts for your tenant. Overview for accessing service health and communications through Microsoft Graph – Microsoft Graph | Microsoft DocsWorking with service communications APIs in Microsoft Graph – Microsoft Graph beta |…

(Updated) Announcing PowerPoint modern comments for enterprise general availability

MC256459 updated June 24, 2021: Based on learnings from our early rings, we have decided to make additional changes before we proceed with the rollout. We will deliver a new Message center post once we re-start the rollout. Thank you for your patience. The comments feature in PowerPoint will be updated to the new PowerPoint modern comments experience. Modern comments help improve your collaborative experience with features such as resolving comments, anchoring comments to objects and text,…

Sharepoint Email notification settings

MC264094 on June 23: We are releasing a new feature to allow users to set their email notification preferences. This message is associated with Microsoft 365 Roadmap ID 81993

Microsoft Teams: New assignment experience in the modal window for Breakout Rooms

MC264091 on June 23: We are releasing an enhanced user experience for manual participant assignments. Participant assignment is now moved from the Breakout Rooms’ right panel to a separate window that pops up when selecting Assign Participants. The enhanced interface allows you to sort by participants or rooms. You can also select multiple participants and assign them to rooms by using the checkboxes next to the participants’ names. This helps you quickly find your participant or room and speeds up the assignment…

Microsoft 365 Information Governance – Retention policies for Teams private channels messages

MC263844 on June 22: Until now, retention policies for Teams channel messages have excluded any private channel messages. With this new feature, you will be able to apply retention policies to user messages shared within Teams private channels. Retention policies scoped to private channel messages will require a separate policy from your Teams channels or chat policies. Private channel messages are indexed into the participating users’ mailboxes for Compliance purposes, for this reason, private channel policies will…

OneDrive: Sharing experience – “Shared with”

MC263839 on June 22: At the bottom of the Share Dialog, the “Shared with” list of people will give you an at-a-glance view of everyone you’ve given access to a file. This change should make it easier to know who has access and how many people have access to your files. Clicking on the “Shared With” list will lead you to the Manage Access view. Sending a file via the Share Dialog should also return a visual confirmation of who you’ve just sent it to. This message is associated with Microsoft 365 Roadmap ID 83725

(Updated) Reminder: Azure Active Directory – Enable support for TLS 1.2 protocol to avoid service impact

MC258228 updated June 22, 2021: We have extended the rollout timeline below. Thank you for your patience. Note: If you have already transitioned to TLS 1.2, you can safely disregard this message. As previously announced we will soon begin to retire support for the following protocols and ciphers, in Azure Active Directory: TLS 1.1, TLS 1.0, 3DES cipher suite (TLS_RSA_WITH_3DES_EDE_CBC_SHA) These protocols and ciphers are being retired to improve security when users/services interact with our cloud…

(Updated) PowerPoint Live: Present to Teams from PowerPoint Web App

MC247656 updated June 22, 2021: We have updated the rollout timeline below. Thank you for your patience. This new PowerPoint for the web feature release will provide access to PowerPoint Live in Teams and with just one click, will make it easier for presenters to present their presentations from PowerPoint directly to their remote meeting audience. This message is associated with Microsoft 365 Roadmap ID 80600.

(Updated) Power Apps can now display images from Microsoft Lists

MC257468 updated June 22, 2021: We have updated the rollout timeline below. Thank you for your patience. Power Apps image controls can now display images that are stored in image columns in Microsoft Lists. Images can be displayed in four sizes: small, medium, large, or full. This message is associated with Microsoft 365 Roadmap ID 81986

Teams Meeting Auto Recording

MC263666 on June 22: This Microsoft Teams release will allow meetings to start recording automatically when they are set to auto-record in meeting options. This will benefit users who forget to hit the record button for crucial meetings. This is rolling out on desktop, mobile, and web. This feature will be available in meetings if: Meeting organizer has AllowCloudRecording enabled. Users have RecordingStorageMode set to “OneDriveForBusiness” as well as “Stream”.The meeting organizer is not an A1 user This message is…

Include device audio when sharing on Teams for iOS and Android

MC263536 on June 21: This feature update will allow users to include their device audio when screen sharing on iPhones/iPads and Android devices. This is rolling out on Teams mobile. This message is associated with Microsoft 365Roadmap ID 83353.