Upgrades to how your email signatures are managed will be launching soon. These enhancements change where the signature data is stored from per-device to per-account. This means the same set of signatures will be available on any Windows (Microsoft 365) or Web version of Outlook, and you will no longer need to reconfigure your signatures when getting a new device.
This message is associated with Microsoft 365 Roadmap ID 60371.
Your Signature settings are stored in the cloud, so your experience is consistent when you access Outlook for Windows on any computer. This feature has been delayed and will only be available in Beta Channel.
When this will happen
This feature has been available in our Beta and Preview channels for some time as we worked to ensure the quality was high for broad release.
Standard Release: Rollout will be fully complete by late October.
How this will affect your organization
Clients with this enhancement will migrate the local signatures to the cloud automatically, no manual steps are required.
If you use a 3rd party signature management solution, you will likely not be affected by this change for now as we have provided a mechanism to maintain the existing behavior while we work with these partners to align on our cloud signature storage. If you have questions about this, please contact your signature solution vendor.
To learn more about this update, please visit this page: Outlook roaming signatures
Message ID: MC450845
Cloud instance(s): Worldwide (Standard Multi-Tenant)
Platform(s): Android, iOS, Online, Web, Windows Desktop, World tenant