Updated November 8, 2022: We have determined that this preview will not be available for GCC organizations at this time. We will communicate when this will be generally available. Thank you for your patience.
To provide greater process flexibility, we have integrated Microsoft Purview Records Management with Power Automate. Compliance administrators will now be able to create retention labels and choose a Power Automate flow to run when an item labeled with it expires in SharePoint, OneDrive, and Exchange. This message is associated with Microsoft 365 Roadmap ID 88816.
Initiate a Power Automate workflow when the item reaches the end of its retention period. For example, execute a complex disposition approval process or move the file to an archive.
When this will happen
Rollout to public preview will begin in mid-September and is expected to be complete by mid-October.
How this will affect your organization
Once this feature rolls out, Records Management administrators in your organization will have the ability to execute custom workflows they have created in Power Automate after the contents in SharePoint, OneDrive, and Exchange reach the end of their retention period.
Retention labels that are already created in Records Management will remain unaffected by this. There are no changes to the retention settings in the retention label creation wizard. In addition to the current label actions in the retention label creation wizard, administrators will have the ability to select a pre-existing flow from the Power Automate solution to be triggered after the retention period expires.
What you need to do to prepare
There is nothing you need to do to receive this feature. You may consider updating any training or reference material for your Records Management administrators and evaluate if you would like to use this new capability.
Explore the Records Management solution in the Microsoft Purview compliance portal.
Message ID: MC424407
Published: 01 September 2022
Updated: 08 November 2022
Product: Exchange, Microsoft 365 suite, Microsoft Compliance center, OneDrive, Power Automate, Purview, Purview Communication Compliance, Purview compliance portal, Purview Insider Risk Management, Purview Records Management, SharePoint
Platform: Online, US Instances, Web, World tenant
Status: In development