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MC422161: Folders and Rules Support for Microsoft 365 Groups in Outlook

Updated October 27, 2022: We have updated the rollout timeline below. Thank you for your patience.

With this release, users will have the ability to create folders and organize content inside Microsoft 365 Groups mailbox using Outlook on the web.

Groups users will be able to create folders inside the Groups section in the Outlook mail module. Users can move and copy messages across different folders inside of the Group. We are also releasing support for Rules inside the Groups mailbox. With rules, users can automate the organization of incoming Group mails. Once users have created folders, they will be able to view and access the deleted folder of the Group.

This will be available on Outlook on the web. This message is associated with Microsoft 365 Roadmap ID 88864

Users will be able to move, copy and create rules to organize messages across different folders in the Groups mailbox. Groups can have folder hierarchy in the Groups section of mail module.

MC422161: Folders and Rules Support for Microsoft 365 Groups in Outlook

When this will happen

This feature is currently in preview and will begin full rollout in early September and is expected to complete rollout by mid-November (previously mid-October).

How this will affect your organization

Admins have to enable this feature for their tenants for users to have access. Once it is available, Microsoft 365 Groups users in Outlook on the web will have the option to create folders and rules in the Microsoft Groups mailbox.

Admins have to enable this feature for their tenant for users to have access. Once it is available, Microsoft 365 Groups users in Outlook on the web will have the option to create folders and rules in Microsoft Groups mailbox.

This feature is not available in Outlook Desktop clients, restricting the move option will ensure all Groups messages are available from Groups inbox. By default, the move option is not restricted.

This feature is not available in Outlook Desktop clients, restricting move option will ensure all Groups message are available from Groups inbox. By default, move option is not restricted.

Admins can provide the option for Group owners to enable permissions for members to create groups, move, copy, delete messages and create/manage rules. Admins can use the PowerShell command IsGroupMemberAllowedToEditContent to enable this option. Once this option is enabled, Group owners will get a toggle to enable or disable member permission at the group level. By default, the member permission toggle is not enabled for Admins.

What you need to do to prepare

Since this feature is not enabled by default, Admins will have to enable the feature using Powershell Cmdlet (Set – OrganizationConfig -IsGroupFoldersAndRulesEnabled). Admins can release the feature and have additional controls to manage the feature using Powershell Commands:

  • Releasing the feature – Admins can release the feature using: Set-OrganizationConfig -IsGroupFoldersAndRulesEnabled
  • Restrict move option – Admins can restrict the “move” option of Groups message using: Set-OrganizationConfig -BlockMoveMessagesForGroupFold

You may want to notify your customers about this new capability and update your training and documentation as appropriate.

Message ID: MC422161
Published: 29 August 2022
Updated: 27 October 2022
Action required by: 21 October 2022
Platform: Online, Web, Windows Desktop, World tenant

Alex Lim is a certified IT Technical Support Architect with over 15 years of experience in designing, implementing, and troubleshooting complex IT systems and networks. He has worked for leading IT companies, such as Microsoft, IBM, and Cisco, providing technical support and solutions to clients across various industries and sectors. Alex has a bachelor’s degree in computer science from the National University of Singapore and a master’s degree in information security from the Massachusetts Institute of Technology. He is also the author of several best-selling books on IT technical support, such as The IT Technical Support Handbook and Troubleshooting IT Systems and Networks. Alex lives in Bandar, Johore, Malaysia with his wife and two chilrdren. You can reach him at [email protected] or follow him on Website | Twitter | Facebook

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