Updated October 17, 2022: We have updated the rollout timeline below. Thank you for your patience.
Updated September 14, 2022: We have updated the rollout timeline below. Thank you for your patience.
Now you can set Adobe Acrobat as the default app to view and edit PDF files in the Microsoft Teams. Once done, all PDF files from the chat, channel, and files app will open directly in the Acrobat app within Teams. Your end-users don’t need an Adobe Acrobat subscription or an Adobe ID to view, search, comment and annotate PDF files. However, to Create, Organize, Combine, or Export a PDF, the tenant users will need an Adobe Acrobat subscription. This message is associated with Microsoft 365 Roadmap ID 95128.
Tenant admins can set Adobe Acrobat as the default app in Teams admin center to view and edit PDF files in the Microsoft Teams.
When this will happen
Public Preview: This is now available in public preview.
Standard Release: We will begin rolling out early November 2022 (previously early October 2022) and expect to complete by late November 2022 (previously late October 2022).
How this will affect your organization
Admins can set the Acrobat app as the default PDF viewer in Teams by following the below 2 steps.
1. Setup the Acrobat app to work in the tenant:
a. Log in to Teams admin center.
b. In the left panel, go to Teams app > Manage apps.
c. Search for the Acrobat app, then click the app to go to the app details page.
d. All apps are by default allowed; hence, no action is needed. If a preexisting admin setting, an app permission policy, or an org-wide app setting has blocked the app, make sure the app is allowed.
e. On the Permissions tab, select Review permission requested by the app, then click Accept to grant consent. To know more about app consent, click here.
2. Make the Acrobat app available on users’ Teams client
a. Log in to Teams admin center.
b. In the left panel, go to Teams app > Setup policies.
c. Select Global (Org-wide default) and then select Edit.
d. Under Installed apps, select Add apps.
e. Search for Acrobat app, add it, and save the policy.
f. If you want to selectively allow the Adobe Acrobat app for a few specific individuals or for a group, you can assign a custom app permission policy.
What you need to do to prepare
Note: This does not automatically impact your organization. Only if Adobe Acrobat is preinstalled via a policy in Teams Admin Center, the Acrobat app will be set as the default PDF viewer in Teams. Step (2) triggers a signal that is used to set the app as the default file handler for PDF files in Teams.
For more details and FAQs please refer to this documentation.
For any queries, you can reach us at [email protected].
Message ID: MC415187
Published: 18 August 2022
Updated: 17 October 2022
Cloud instance(s): Worldwide (Standard Multi-Tenant)
Platform (s): Mac, US Instances, Web, Windows Desktop, World tenant
Alex Lim
Alex Lim is a certified IT Technical Support Architect with over 15 years of experience in designing, implementing, and troubleshooting complex IT systems and networks. He has worked for leading IT companies, such as Microsoft, IBM, and Cisco, providing technical support and solutions to clients across various industries and sectors. Alex has a bachelor’s degree in computer science from the National University of Singapore and a master’s degree in information security from the Massachusetts Institute of Technology. He is also the author of several best-selling books on IT technical support, such as The IT Technical Support Handbook and Troubleshooting IT Systems and Networks. Alex lives in Bandar, Johore, Malaysia with his wife and two chilrdren. You can reach him at [email protected] or follow him on Website | Twitter | Facebook
