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MC345824: MailTips will recommend addressing accessibility issues before sending email messages

Updated July 27, 2022: We have updated the rollout timeline below. Thank you for your patience.

The accessibility MailTip will soon appear when users compose an email with a potential accessibility issues. This message is associated with Microsoft 365 Roadmap ID 93191.

Users will see a MailTip in Outlook recommending to fix accessibility issues before sending email messages to large DLs, external users, or for any messages marked as “high importance”. The MailTip will show up at the top of the email compose window.

MC345824: MailTips will recommend addressing accessibility issues before sending email messages

Effected Workload

  • Microsoft 365 Apps

When this will happen

We expect this to rollout to Semi Annual Channel (SAC) to begin in mid-July and be completed by mid-August (previously late July).

Note: This has already been rolled out to SAC Preview as of early March.

How this will affect your organization

The accessibility MailTip will soon appear when users compose an email with Accessibility issues.

The Accessibility checker runs automatically when composing an email, and a MailTip provides a convenient nudge to correct accessibility issues before sending your email. You can go to File > Options > Ease of Access > Accessibility checker options and specify whether you want to see accessibility notifications through a MailTip in the following scenarios:

  • Show me accessibility warnings while I work
  • Show me accessibility warnings when:
  • At least one recipient prefers accessible content
  • Composing a message to a large audience
  • At least one recipient is outside my organization
  • Composing a message with high importance
  • Show me accessibility warnings only when I open the accessibility checker
  • Using a dark background to compose a message
    • Note: If you’re composing in Black Theme with Dark mode enabled, which is the default for that theme, the Accessibility checker runs but shows notifications only when text contrast is insufficient. Any other issues will still appear in the Accessibility pane, but won’t cause the MailTip to appear.

Note: This feature is on by default.

What you need to do to prepare

No action required but you may want to update your documentation accordingly.

Learn more

Message ID: MC345824
Published: 22 March 2022
Updated: 27 July 2022
Platform: Windows Desktop, World tenant

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