MC337624: Temporary Whiteboard collaboration for external and shared device accounts

Updated June 17, 2022: As previously stated, Microsoft Whiteboard on OneDrive for Business (ODB) is leveraging a new capability that allows temporary access for external and shared device accounts. This feature is now fully rolled out as of June 14, 2022.

Updated May 05, 2022: There’s a configuration issue with the instructions previously sent for this feature. The external and shared device accounts will work on ODB storage if you have external sharing allowed for SharePoint sites, but if you do not, then these accounts will not work. We are working on a resolution and expect it to be available at the end of May and be fully deployed by mid-June.

Microsoft Whiteboard on OneDrive for Business (ODB) is leveraging a new capability that allows temporary collaboration during a Teams meeting. This applies to device accounts from Surface Hub and Teams Meeting Room devices, as well as any users who are not in your tenant.

Note: This capability does not enable file-level sharing and does not grant access to the file. It provides temporary access only for the duration of the Teams meeting (similar to PowerPoint Live sharing during a meeting).

This message is associated with Microsoft 365 Roadmap ID 66759.

Any guests, external or anonymous users in a Teams meeting can view and collaborate on the whiteboard during the meeting. They will not have continued access to the whiteboard after the meeting ends. This feature only applies to customers using Whiteboard on OneDrive for Business.

Affected Workloads

• Microsoft 365 Apps

When this will happen

This feature is now fully rolled out as of June 14, 2022.

How this will affect your organization

For external and shared device accounts to join meetings, Whiteboard relies on a new capability that allows temporary access for these accounts. This applies to device accounts from Surface Hub and Teams Meeting Room devices, as well as any users who are not in your tenant.

This capability does not enable file-level sharing and does not grant access to the file. It provides temporary access only for the duration of the Teams meeting (similar to PowerPoint Live sharing during a meeting).

What you need to do to prepare

If you have external sharing enabled for ODB, no further action is required.

If you restrict external sharing for ODB, you can keep it restricted and just enable a new setting in order for external and shared device accounts to work.

1. Using PowerShell, connect to your tenant and ensure the SPO module is updated by running the following command: Update-Module -Name Microsoft.Online.SharePoint.PowerShell
2. Then run the following command: Set-SPOTenant -AllowAnonymousMeetingParticipantsToAccessWhiteboards On

This setting applies only to whiteboards and replaces the previously shared settings, OneDriveLoopSharingCapability and CoreLoopSharingCapability. Those are no longer applicable and can be disregarded.

Note: The Teams meeting setting “Anonymous users can interact with apps in meetings” is enabled by default. If you have disabled it, any anonymous users (as opposed to guests or federated users) will not have access to the whiteboard during the meeting.

Learn more

• Enable Microsoft Whiteboard for your organization

Message ID: MC337624
Published: 02 March 2022
Updated: 17 June 2022