MC268957: New default settings when opening Office files shared in Microsoft Teams

This new feature allows users to set a default of browser, desktop or Teams when opening Office files (Word, Excel, and Power Point) that are shared in Teams. The desktop setting can be selected if the user has Office version 16 or newer installed and activated. This message is associated with Microsoft 365 Roadmap ID 82662.

Users can set a default of browser, desktop or Teams when opening Office files (Word, Excel, and Power Point) that are shared in Teams. The desktop setting can be selected, if the user has Office version 16 or newer installed and activated.

MC268957: New default settings when opening Office files shared in Microsoft Teams

When this will happen

  • Targeted Release: We will begin rolling this out in end July and expect to complete by end of August
  • Standard: We will begin rolling this out in mid-August and expect to complete by late September
  • GCC: We will begin rolling this out in early September and expect to complete by early October
  • GCC High: We will begin rolling this out in early September and expect to complete by early October
  • DOD: We will begin rolling this out in early September and expect to complete by early October

How this will affect your organization

To change your default setting, go to your profile picture then select Settings > General >. Scroll to the bottom of the general section to Files. There’s a dropdown menu where you can choose between Teams, Desktop app, and Browser. The default location is the Teams app. The option to choose Desktop app is only available when using the Teams desktop app for Windows or macOS and only applies to that device. If you’re only using Teams on the web, you’ll be able to choose between Teams and Browser.

You need to ensure that this information is communicated within your organization and ensure all users have Office version 16 or newer installed and activated.

You can manually choose where a file is opened without changing your default setting by going to the file and selecting More options … > Open in.

Option to choose where file is opened

Additionally, within the manual selection page, you have the option to change the default settings that will apply to the overall setting for opening the Office files.

Change default setting

What you need to do to prepare

You need to ensure that this information is communicated within your organization and ensure all users have Office version 16 or newer installed and activated.

Message ID: MC268957
Published: 13 July 2021
Updated: 13 July 2021
Effective: July 26, 2021