This update enables organizations to apply an organization-wide retention policy on Teams private channel messages. Retention policies scoped to private channel messages will require a separate policy from your Teams channels or chat policies. Private channel messages are indexed into the participating users’ mailboxes for Compliance purposes, for this reason, private channel policies will be scoped on a per-user basis rather than per-Team basis. You will be able to select all users in the tenant and therefore cover all private channels or a sub-set of users and apply the policy only to the private channel messages they are participants of. This message is associated with Microsoft 365 Roadmap ID 70582.
Affected Workloads
- Microsoft 365 suite
- Microsoft Teams
When this will happen
We expect the rollout of the public preview of this feature to begin in late June 2021 and complete by mid-August (previously late July 2021).
How this will affect your organization
Administrators will now be able to create Teams private channel messages retention policies from the Information Governance solution in the Microsoft 365 Compliance Center.
Retention policies for Teams private channel messages do not apply to Teams channel messages or Teams chat messages.
What you need to do to prepare
No action is needed to receive this feature; as soon as it’s rolled out to your tenant, a new location for “Teams private channels” will become visible and selectable when creating a new retention policy. To begin retaining content in Teams private channels, create a new retention policy which leverages this location.
You may also want to update any training materials and communicate this change to your users or team responsible for Information Governance at your organization.
Learn more
To learn more about retention for Teams, please visit our documentation: Learn about retention for Teams – Microsoft 365 Compliance | Microsoft Docs
Message ID: MC263844
Published: 22 June 2021
Updated: 03 August 2021
Alex Lim
Alex Lim is a certified IT Technical Support Architect with over 15 years of experience in designing, implementing, and troubleshooting complex IT systems and networks. He has worked for leading IT companies, such as Microsoft, IBM, and Cisco, providing technical support and solutions to clients across various industries and sectors. Alex has a bachelor’s degree in computer science from the National University of Singapore and a master’s degree in information security from the Massachusetts Institute of Technology. He is also the author of several best-selling books on IT technical support, such as The IT Technical Support Handbook and Troubleshooting IT Systems and Networks. Alex lives in Bandar, Johore, Malaysia with his wife and two chilrdren. You can reach him at [email protected] or follow him on Website | Twitter | Facebook
